project.training - Linking projects

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Tue 27 Mar 2007, 16:09 Delegate Annette said...

Annette has attended:
Project Introduction course
Project Intermediate course

Linking projects

How do I link projects or tasks within them between team members?

Thu 29 Mar 2007, 16:29 Trainer Jacob said...

RE: Linking projects

Hi Annette

Not quite sure what you mean by this. You can link tasks to tasks, within the same project or subprojects. You can also assign more than one person as a resource to a task.

You may want to create a custom field called "Assigned to" which will enable you to assign a task to a specific person on which you can filter for.

Hope this helps.

Rgds

Jacob

Thu 29 Mar 2007, 16:59 Delegate Annette said...

RE: Linking projects

Hi Jacob,

What I was hoping for was a way to link tasks from one project plan to another. So one project's task output may benefit two other projects that are running concurrently.

So if you were running a programme of change with many projects underneath it the larger dependencies and resource utilisations would be accounted for.

Regards

Annette

Wed 11 Apr 2007, 13:16 Trainer Rich said...

RE: Linking projects

Hi Annette,

Sorry for the delay in getting back to you.
One our Project trainers will be responding to this post in the next few days.

Regards, Rich.

Thu 12 Apr 2007, 15:53 Edited on Thu 12 Apr 2007, 15:53 Trainer Andrew said...

RE: Linking projects

Hi Annette

Try the following:

Firstly create a blank Project. Click on the first blank row then from the insert menu choose Project... and then select the project file you would like to insert. Repeat the process adding at least one more project file.

You can then click in the plus symbols beside the inserted project titles to open up the subtasks. In the Gantt chart move mouse over the bar of the predecessor task, left-click and drag your mouse over the successor bar in the other project and let go. The link now spans multiple projects.

Lastly double click on the link arrow to choose the type of dependency you want.

Let us know if you need any further help or have any other questions.

Kind regards,

Andrew

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Training information:

MS Project tip:

Typing Links Between Tasks

In the Entry table, use the Precessors column to type in links. Type the previous task's ID to link. To change the link, add FS (Finish-Start), FF (Finish-Finish), and so on, and + duration to add a Lag, or - duration for a Lead time. Example: for task 5, 4FS+1w ... task 4 preceeds task 5, finish to start, with a week lag between.

View all MS Project hints and tips