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filter excel

ResolvedVersion 365

Amber has attended:
Excel Intermediate course
Excel Intermediate course
Word Intermediate course

Filter in Excel

Is there a way to take a sum of the numbers in a column when the filter is on?

I have a spreadsheet containing a set of numbers. There is one column that needs to be filtered, as there are 2 different types of data that need to be viewed separately. I need to know the sum of the numbers within these 2 types of data separately.

However, when I do a SUM calculation, the sum is taken from the entire column, which includes the numbers that have been filtered out.

The only way that seems to give me the correct number is if I drag to select all the cells and look at the sum at the very bottom of the screen. This seems like a long way around to do this, especially when there is a lot of data. Is there a better way?

Thanks for the help!

RE: Filter in Excel

Hi Amber,

Thank you for the forum question.

If you only want to sum visible values, you will need the Subtotal function.

Please watch video below.

https://www.youtube.com/watch?v=f7ITbGlYt7A



Kind regards

Jens Bonde
Microsoft Office Specialist Trainer

Tel: 0207 987 3777
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Excel tip:

Viewing Many Worksheets

If there are more worksheets in your workbook than there is room to show all their tabs at the bottom of the screen - Right click on the navigation arrows. A list of all your worksheets is shown. You just click on the one that you want to access. If you have more than 15 worksheets, select in the list and choose your worksheet from hundreds.

View all Excel hints and tips

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