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london word & excel courses - Self-updating references to images or graphs

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Andrea has attended:
Excel Intermediate course
Excel Advanced course

Self-updating references to images or graphs

if I talk in the text about a particular image graph or table e.g.: "...see table 5", how do I format the "table 5" so it automatically updates, if I insert further tables and "table 5" becomes "table 7"?
Thanks

RE: self-updating references to images or graphs

Hi Andrea

Thank you for your question.

What you are referring to here is using captions and cross references in your document.

Captions are typically inserted underneath the table or figure in your text. To insert a caption:

1. Select the item you want to add a caption to.
2. On the Insert menu, point to Reference, and then click Caption.
3. In the Label list, select the item for which you want Microsoft Word to insert a caption.
4. Select any other options you want.

Once you have inserted captions, you can then insert cross-references to captioned items in your text.

To do this:
1. On the Insert menu, point to Reference, and then click Cross-reference.
2. In the Reference type box, click the type of item you want to refer to

 

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Word tip:

Type Out a Table

Tables can be created by simply typing out a string of PLUS SIGNS (+) and MINUS SIGNS (-).

First start the row with a PLUS SIGN (+) and then type MINUS SIGN (-) until you have the column width you want. To add a new column type PLUS SIGN (+) again. When you're done type a final PLUS SIGN (+) and press ENTER.

Word turns your text into a table. To add more rows to your table, move to the last cell in the table and press TAB.

Ensure to turn on the AutoFormat feature in Word.
That is, on the Tools > AutoCorrect menu. Select the AutoFormat As You Type tab and select the Tables check box.

View all Word hints and tips

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