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Forum home » Delegate support and help forum » Microsoft Powerpoint Training and help » Lock for Editing
Lock for Editing
Resolved · Low Priority · Version 2010
Thu 6 Nov 2014, 12:43Delegate Siobhan said...
Siobhan has attended:
Excel Intermediate course
Excel Advanced course
Project Management - Framework & Processes course
PowerPoint Intermediate Advanced course
Lock for Editing
Hello,
How do I lock a PPT or word file for editing so that any changes made by anyone else, must be save as a new file?
Many thanks
Thu 6 Nov 2014, 12:55Trainer Jens said...
RE: Lock for Editing
Hi Siobhan,
Thank you for the forum question.
To make sure that your files are "read only" you will need to click the file tab and click Save As. In the save as dialog box you will find a TOOLS drop down list. Click GENERAL OPTIONS and you can enter a password to open the file or to make the file a read only.
Kind regards
Jens Bonde
Microsoft Office Specialist Trainer
Tel: 0207 987 3777
Best STL - https://www.stl-training.co.uk
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Thu 6 Nov 2014, 13:29Delegate Siobhan said...
RE: Lock for Editing
Hi Jens,
This is great, thank you!
I am actually looking for an option that would allow other users to edit but they would have to save as a new file rather than being able to change the original with a password. Is this something that's possible?
Thanks for your help!
Thu 6 Nov 2014, 13:53Trainer Jens said...
RE: Lock for Editing
Hi Siobhan,
I was a little bit to fast with my answer.
You do not have this option with PPT, but if you do the same with Word you will see that you can add a password to modify the file and it is optional to make the file read only.
In word an user can modify the file but has to save it with a new name.
Kind regards
Jens Bonde
Microsoft Office Specialist Trainer
Tel: 0207 987 3777
Best STL - https://www.stl-training.co.uk
98%+ recommend us
London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector
Thu 6 Nov 2014, 17:57Delegate Siobhan said...
RE: Lock for Editing
Hi Jens,
And is the only option for this in File>Info>Protect Document>Restrict Editing? Because every time I do that and set a password and then go to test, it won't let me make any changes until I enter the password and then it changes the original. I was hoping there would be a way to make changes but then have the changed document saved down as a separate file, is this possible?
Thanks for the help!
Fri 7 Nov 2014, 09:48Trainer Kirsty said...
RE: Lock for Editing
If you use the Password to Modify in Save As>Tools>General Options, the user simply selects the Read-Only button when they open the file. They can then make changes but only save to a new file.
If someone has the password to modify the original document, they enter that on opening.
Hope this helps.
Kirsty
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