Calendars

Resolved · Urgent Priority · Version 2007

Fri 2 Sep 2011, 14:40 Delegate Chris said...

Chris has attended:
Project Intro Intermediate course

Calendars

Attempts to create 2 additional task calendars are proving futile in that the working hours are not displayed correctly when allocated to a task.
I have created Calendar 1 and Night Calendar 2 from :-
TOOLS > “CHANGE WORKING TIME > CREATE NEW CALENDAR > CREATE NEW BASE CALENDAR (No exceptions )
Calendar 1 (DAY working) 07:30 to 1730 (10hrs) Mon to Fri 50 hrs per wk
Night Calendar 2 (Night working) 20:00 to 05:00 (9hrs) Mon evening to Saturday morning 45 hrs per week. (No exceptions)

When reviewing the start and finish times :-
Tasks 1 and 2 are correctly shown (8hrs per day on standard calendar)

Task 3 (Calendar 1 – 10 hrs per day)
Should start at 02.09.11 @0730 (0800 indicated)
Duration 1.25 days x 10 hrs = 12.5 hrs
Should finish 05.09.11 @0730 + 2.5 hrs = 05.09.11 @1000 (0800 indicated)
I`m unable to determine how these times have come about

Task 4 (Night Calendar 2 – 9 hrs per day)
Should start @ 02.09.11 @ 2000 (Correctly shown)
Duration 5 days x 9 hrs = 45 hrs
Should finish Fri 09.09.11 @ 0500 (0000 indicated – This would imply 8 hrs per day not 9)

Would you like my trial project file?
Regards
Chris

Mon 5 Sep 2011, 16:32 Trainer Jacob said...

RE: Calendars

Hi Chris

Thanks for your post. I am going to have to run this by a couple of my colleagues to see if they may have some initial ideas/solutions.

Yes it may well be the case that we do need to see your actual Project file, we will let you know if so.

If we find that a solution can't be addressed within the limits of this forum we can look to spend some trainer development time to seek a solution, but I will be in contact with to discuss this option if need be.

Kind regards

Jacob

Fri 14 Oct 2011, 12:28 Trainer Andrew said...

RE: Calendars

Hi Chris

Thanks for your question. Jacob forwarded your email and I have a suggestion to try.

MS Project starts its plan at 8:00 on the project start day. If your custom calendar has a start time that is earlier Project will delay your task until the Project starts (8:00). To allow for tasks that start at an earlier time on the first day of the project go to Project > Project information and check the start time. You may want to set it to 7:00 am.

Tasks assigned to the default standard calendar will still start at 8:00

Let me know if this gets closer to an answer to the problems you have found.

Kind regards,
Andrew

Fri 21 Oct 2011: Automatically marked as resolved.

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Training information:

MS Project tip:

Set default task type - Project 2010

a. In Project, click on the File tab
b. Select Options from left hand side
c. Click on Schedule to set the scheduling options
d. Set the Default Task type box to your chosen option
i. Generally if you plan/estimate your projects using durations you should use fixed duration, and untick the box New tasks are effort driven, if you plan/estimate with person hours use fixed work, or for plans estimated with the proportion of resources time use fixed units, and untick the box New tasks are effort driven)
e. Click OK to apply your changes

View all MS Project hints and tips