Access Mail Merge

Resolved · Low Priority · Version 2003

Mon 14 Sep 2009, 08:14 Delegate Nanna said...

Nanna has attended:
Access Introduction course
Access Intermediate course
Access Advanced course
Project Intro Intermediate course

Access Mail Merge

It was mentioned at some point that Access can be used for mailings using mail merge. Do the addresses have to be exported to Word, or is there are mail merge option within access, please.
Thanks
Nanna

Mon 14 Sep 2009, 10:30 Trainer Amanda said...

RE: Access Mail Merge

Hello Nanna

Thank you for your question.

The mail merge would be performed through Word. If you use the Mail Merge Wizard (Tools - Letters and Mailings - Mail Merge), this will take you through a step-by-step process for creating the merge.

At the third step (Select recipients) select the Use an existing list option, then click the Browse link to select the Access database that holds the recipients' names (these could be stored in a table or a query).

I hope this helps.

Kind regards
Amanda

Mon 14 Sep 2009, 11:30 Delegate Nanna said...

RE: Access Mail Merge

Thank you Amanda
I just tried it out and it works!
Kind regards
Nanna

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Access tip:

Create own ribbon tab - Access 2010

a. In Access click on the File tab
b. Select Options from left hand side
c. Choose the Customize Ribbon section
d. Click the New Tab button (below the list of tabs on the right hand side of the dialog box)
e. Select the New Tab (Custom) and enter a name, by clicking the Rename button (below the list of tabs on the right hand side of the dialog box)
f. Select the New Group (Custom) and enter a name, by clicking the Rename button (below the list of tabs on the right hand side of the dialog box)
g. Add commands to your tab and group by locating them on the list on the right hand side (remembering that you can change the list using the drop down box at the top of the list of commands) and clicking the Add button between the two panes to add them to your tab and group
h. You can rearrange the commands in your group, the groups on any tab or the tabs, using the up and down arrow buttons beside the list of tabs.
i. Click OK to apply your changes

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