Actual working hours

Hi Stefanie

Thank you for your question

To enter additional hours worked the best bet is simply to type the hours worked into the relevant task in the resource usage view. Before you do this however you should change the task type so that it is of fixed duration, and remove effort driven scheduling. Thus when you enter the extra hours it will automatically increase the percentage of the resource being used. You might also want to alter the resource's availability for that time in the resource properties sheet, although this is only necessary if you don't want the resource to be over allocated.

As to your second problem, I am a little confused. If you entered 3 hours into the task usage view this means you are entering 3 hours of work. When you reopened the project where was the figure of 2.84. If in the task usage view then it is most likely that one of the other task parameters (duration or Units of resource) has changed. It is difficult to say any more without seeing the project

If it helps you could email me the file at stephen@stl-training.co.uk and I can take a look for you

Regards

Stephen

Hi Stefanie

Thanks for your question and also the files that you sent me.

The first and most obvious problem is that you have not set your new calendar as the default calendar for your projects or the base calendar for your resource, but you have set it in he calendar tab; as a result you are working 7 hours each day, but your working day is still 8 hours in duration. This alone would cause unexpected results when you allocate resources to tasks and specify hours worked.

I suggest setting your project default calendars to your new calendar by going to project-project information and setting the calendar to your new calendar. Also in your resource sheet set each resources base calendar to your new calendar.

However, as you have already allocated tasks to resources, this change may cause further unexpected results. You might find it easier to rebuild your projects with the calendars correctly set and then in the old files remove any task allocations and then copy and paste them into your new projects. You could then reassign resources to tasks.

As a final point you are using project in a way that it was not designed for, and as a result you may continue to encounter problems going forward

If you have any further problems please do not hesitate to get in touch

Regards

Stephen