Access

Resolved · Medium Priority · Version 2003

Wed 23 Jul 2008, 12:09 Delegate Lita said...

Lita has attended:
Access Introduction course
Word Intermediate course
Word Advanced course

Access

We use Access to place client addresses etc into our Word documents. When we e-mail specific documents to clients containing information that has been retrieved from Access, the client gets a message saying "Opening this document will run the following SQL command. Data from your database will be placed in the document. Do you want to continue?" Then you are given the options "yes or no".

How can we stop this happening so that clients can automatically open the documents we send without having to give them a list of instructions on how to open it?

Thu 25 Sep 2008, 15:17 Trainer Greg said...

RE: Access

Hello Lita,

My name is Greg Eze and I am one of the trainers at BEST.

From the information that you have been given us, I think the problem is that you (maybe) are trying to incorporate the mail merge facility. When your clients receive the email, they have not got the data source, therefore Word is trying to look for it. The questions is do your client have access to MS Access? (some companies prohibit this so that databases are not created all over the place).

Is it possible to send us some screenshots with some explanation on what happens when you send the email to the clients? We would need a further look at this before giving you a more precise answer.

I hope this helps a little.

Thank you

Greg Eze
BEST STL Training

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Training information:

Access tip:

Prefixed Autonumbering

When using Date Type = Autonumber as a primary key, clients may require autonumbering to be prefixed with a letter.

For example, P001, where P is the prefixed letter

Instructions
Step 1. Create Field Name
Step 2. Set Data Type to Autonumber
Step 3. Within Field Property General tabsheet,
enter Format property as [backslash]P000

View all Access hints and tips