intermediate microsoft word course london - How do I select ONLY one heading in outline view? | Word forum

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Fri 28 Sep 2007, 12:25 Delegate Jonas said...

Jonas has attended:
PowerPoint Intermediate Advanced course

How do I select ONLY one heading in outline view?

Hi,

I have a large word-document that needs to be rearranged. The problem is that some parts that should be body text now appears as headings.

Let's say that heading 5 should really be body text. I can go to the outline view and select "show 5 levels" from the drop-down list. The problem for me is that now also heading level 1, 2, 3 and 4 are showed.

It would be very useful to only show level 5 headings, select all text in the current view and convert it to body text.

As it is now I have to select one part of the document, convert it to body text, jump over the next block of lower-level headings, select again etc. (It is a very large document).

Any help would be appreciated.

Wed 3 Oct 2007, 11:54 Trainer Amanda said...

RE: How do I select ONLY one heading in outline view?

Hi Jonas

Thanks for your question.

If you have the styles task pane open at the same time as you are in outline view, you can do the following:

1. Find Heading 5 in the task pane list
2. Use the dropdown arrow next to Heading 5 and choose 'Select All X Instance(s)' from the dropdown list.
3. This will select any text that is formatted to Heading 5. Click on Body Text from the styles task pane to change Heading 5 to Body Text.

I hope this helps.
Amanda

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Create Blank Lines in Lists

If you in the middle of writing a numbered or bulleted list you may want to insert a blank line between the points to make the list more readable. To do this:

While in the middle of typing a list:

Press Shift+Enter and your cursor will stay in the list and move down a line without inserting another bullet or number.

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