Track Changes in MS Word

Resolved · Urgent Priority · Version 2003

Wed 26 Nov 2008, 14:54 Delegate Susan said...

Susan has attended:
PowerPoint Intermediate Advanced course
Project Introduction course

Track Changes in MS Word

Hi there

A colleague is currently editing a document in MS Word. With track changes switched on, it shows the deletions that she makes but does not show any insertions or next text added. If we switch to the original with mark-ups it shows her insertions but not deletions.

How can we show both insertions and deletions in the same document that she is working on.

Thanks

Susan

Wed 26 Nov 2008, 16:29 Trainer Andrew said...

RE: Track Changes in MS Word

Hi Susan

Thanks for your question. With track changes turned on (Tools > Track changes) take a look at the reviewing toolbar. Set it to Final showing markup. If Word is still not showing both deletions and insertions click on the drop down labelled Show on the same toolbar and make sure insertions and deletions is selected.

Let me know if this resolves your problem or if you have any further questions.

Kind regards,
Andrew

Wed 26 Nov 2008, 16:37 Delegate Susan said...

RE: Track Changes in MS Word

Thanks Andrew for getting back to me so quickly on this. Unfortunately we tried this option earlier but still nothing shows.

Any ideas?

Susan

Wed 26 Nov 2008, 16:55 Trainer Andrew said...

RE: Track Changes in MS Word

Hi Susan

The steps you have take sound right. Two other things to try/check.

At the bottom of the show menu is a link to options. Click on it and make sure that the edits you want to see have a format (i.e. not set to "none")

Secondly create a new file for testing (in case there's a problem with the document in question). Add a short sentence to it. Save it then turn on track changes and edit the file. Do you get different results? You might also want to try this on a second machine. I've just done this myself and with final showing markup Word shows deletions in a bubble in the margin and new text added in my editor colour.

Let me know how you get on.

Kind regards,
Andrew

Wed 3 Dec 2008: Automatically marked as resolved.

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Word tip:

Multiple Cut and Pastes in MS Word

If you need to cut and paste more than one selection into a document, you don't need to Cut & Paste repeatedly, just use the built in SPIKE feature.

To use; you can Cut two or more items from nonadjacent locations. This adds those items to the Spike's contents. Then paste the items as a group in a new location or document. The items remain in the Spike so you can insert them repeatedly. If you want to add a different set of items to the Spike, you must first empty the Spike's contents.

Here's how to do it:
Step 1: To move an item to the Spike, select the text or graphic you want, and then press CTRL+F3. You can repeat this step for each additional item you want to move to the Spike.

Step 2: Place your cursor where you want to insert the Spike's contents.

Step 3: select keystroke CTRL+SHIFT+F3 to insert and empty the Spike's contents

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