Voting buttons

Hi Margaret
Thank you for your post, welcome to the forum;
in answer to your question; you would use the voting buttons to collect answers to your message which may contain a question which you need to poll:
Simply open a new message, click Options, and select the "Use voting buttons" check box. Although the adjacent drop-down list provides three choices for buttons > Approve, Reject; Yes, No; and Yes, No, and Maybe
Outlook doesn't limit you to these selections. You can type in any combination of choices, separating them with semicolons. For example: You could be collecting menu returns and would say "Who wants: Chicken;Beef;Lamb;Vegetarian etc
When sending voting-button messages, prefixing the subject line with "VOTE:" is a good idea. Otherwise, users might see the message in their Inboxes and click Reply, not realizing that they need to open the message and click a voting button.
After you send a voting-button message, don't move it from your Sent Items folder. If you move the message to another folder, Outlook won't be able to process the responses. If the original message remains in the Sent Items folder, Outlook will automatically display responses on a Tracking tab in the original message. Automatic processing takes place when Outlook is idle. If you're busy sending messages, Outlook might not get a chance to process the responses, but it can catch up while you're away from your desk. When Outlook has processed the first response, the sent message's icon will change to an envelope with a blue "i" to indicate that tracking information is available.
I hope that has helped regards Pete