word course - How Do I Update a Table of Contents?

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Fri 23 Nov 2007, 12:57 Edited on Fri 23 Nov 2007, 12:57 Trainer Sandy said...

How Do I Update a Table of Contents?

How do I update a table of contents, when you have inserted new pages into the document and some of my heading names have changed. Do I have to delete the existing Table of Contents and set it up again?

Fri 23 Nov 2007, 13:03 Trainer Sandy said...

RE: How Do I Update a Table of Contents?

No you do not need to set up the Table of Contents again, there is a much quicker way of updating.

Once you have made the changes in your document, such as adding new pages and changing headings that are already in your existing Table of Contents. You just need to right click on the existing table and select Update Field.

Select Update Page Numbers only or select Update Entire Table (which will update the page numbers and changed headings)

Click OK to effect the changes.

This action can be done as many times as you wish.

Table of Contents is covered on our Word Advanced course. Please check the syllabus on this website.

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Assign shortcut keys to styles

If you're a fan of using styles, you can create your own shortcut keys to apply styles quickly.

Go to Tools - Customise, then to the Options tab. Click on the Keyboard button on this tab.

Scroll down the list displayed on the left, until you see Styles. Click on Styles to select it, then you will see a list of styles currently available for use on the right.

If a style you wish to assign a shortcut key to does not appear in the list on the right, close out of the dialogue box, apply the style, then follow the steps above again - you should then see the style listed.

Enter your shortcut key combination in the 'Press new shortcut key' box. If the shortcut keys selected are already assigned to another function in Word, it will be displayed in the box.

If you want to overwrite the existing function for the shortcut keys you have chosen, click Assign.

If you wish to assign a unique set of shortcut keys, use Backspace to remove the shortcut keys you have typed in; then try typing in another key combination. Click Assign when you have a key combination you are happy with.

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