Access

Resolved · High Priority · Version 2003

Wed 28 May 2008, 15:59 Delegate Brian said...

Brian has attended:
Access Advanced course
Access VBA course

Access

How do I mail merge a letter with Access

Fri 30 May 2008, 15:37 Trainer Amanda said...

RE: Access

Hi Brian

Thank you for your question; and welcome to the forum.

You can create a mail merge in Word using an Access table or query as the data source.

In Word go to Tools - Letters and Mailings - Mail Merge wizard.

Select Letters at Step 1, click Next.

Select Use the Current Document at Step 2, click Next.

Select Use an Existing List at Step 3, then click the Browse link to locate and select your Access database. You will then be able to select the table or query that contains the data you wish to include in the mail merge.

Continue through the remaining steps to create, then save and/or print your letters.

I hope this helps.
Amanda

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Access tip:

Deleting duplicate records from a table

You cannot delete records tables where there duplicate records. A way around this is to create a new table which wont hold the duplicates. and then deleting the old table.

1. Use a make-table query based on this table only. IMPORTANT - Ensure that you include all of the fields from your original table or you may loose data.

2. Open the query's property sheet by using VIEW, QUERY, PROPERTIES, and set the Unique Values property to Yes

3. Because you have selected the Unique Values to Yes when you run the query, Access creates a new table without duplicate records. You can now delete the old table and rename the new one.

View all Access hints and tips