Read Only - MS Projects

Resolved · High Priority · Version 365

Thu 20 Jan 2022, 12:35 Delegate Sakib said...

Sakib has attended:
Project Introduction course
Project Intermediate course

Read Only - MS Projects

I wanted to know how I can set up my projects file to be read only when opened. Then an option to edit if required. Sometimes I am getting others opening a master schedule and saving edits when they don't need to, this creates multiple copies sometimes due to One drive not being able to sync files which are open in multiple places.

I want to be able to set up the file so that someone can open it and view it without accidentally making changes.

Thu 20 Jan 2022, 15:00 Trainer Marius said...

RE: Read Only - MS Projects

Hello Sakib,

Thank you for your question. There is a way to prevent changes from being saved in MS Project. When you save the file, in the 'Save As' dialogue box, there is a Tools button. Click this, then select 'General options'. Another box opens where you can create a password in the 'Write reservation password' field. You can also check 'Read-only recommended'.

When opening the file in future, Project will ask if the file should be opened as read only. If Yes is selected, it will open as Read-only. However, the user can still edit things, but these changes won't be saved. If No is selected, it will require the password.

It is perhaps not ideal, so if this is not a good solution for you, the file could be saved as PDF for viewing only.

I hope this helps.

Kind regards
Marius Barnard
STL

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MS Project tip:

Email a Task

When you need to communicate important information to your project staff use Microsoft Project 2003 to send them a note using outlook or an e-mail system.

1.In a task sheet, select the task or tasks which you want to send a project note.

2.On the File menu, point to Send To, and then select Mail Recipient (as Schedule Note).

3.Under Address message to, select the recipients of your note.

View all MS Project hints and tips