Dan has attended:
Project Introduction course
Project Intermediate course
Resource management
On the course we practiced scheduling up a meeting as a task, with the required attendees as resources. The meeting was scheduled for Friday afternoon. When one of the resources was given a non-working day (i.e. holiday, business trip, etc.), Project split the meeting so that the original start time remained but the overall duration was increased to include Monday morning - the person who was away was scheduled to complete the task on their own. Obviously this is not practical. Is there a way of setting a task so that it must have all of the people allocated available at the same time in order to occur?
Thanks!
RE: Resource management
Hi Dan
Project is trying to illustrate what you have selected ie all your resources have work to do as part of that task. One of them can't work on the day the even falls so their work is carried forward to the next available working day for them.
If they can't all attend the meeting you might want to avoid assigning non attenders at all. You could assign your resources by using the split screen (window menu then split) assign the person who can't attend with zero work but this could be misleading as it looks like the resource attended even though they weren't available.
Hope this helps,
Kind regards,
Andrew
RE: Resource management
Thanks Andrew. Your answer helps, but I think I choose a bit of a long-winded example for my question.
A simpler situation would be if I was trying to resource manage a job that needed a particular machine and an operator. If both the machine and operator are counted as resources, with different availabilities, is it possible to set up the job so that it could only be scheduled when both are available at the same time?
RE: Resource management
Hi Dan
I have not been able to set Project up to behave in that way, even with automatic leveling turned on Project will start the tast when the first resource is available and stretch the task to the point when the second resource becomes free.
I'm sorry we weren't able to come up with an alternative for you.
Regards,
Andrew
