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learn excel in london - Shared files

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Paul has attended:
Excel Advanced course

Shared files

We are having issues with shared files. Data previously input is being lost when the file is "unshared", reformatted and then "shared" again. This is not a consistent issue and is only happening sporadically. Do you have any idea of why this would happen.

RE: Shared files

Hi Paul,

Thanks for the question. I have not heard of this happening. The fact it only happens intermittently is also difficult to answer! Maybe have a look at how you are saving your data and where to? Keep a diary of when it happens and see if you can make the connection. You are welcome to post in your file, however, I guess its a case of being there when it happens.

Let me know if you have any luck

Tracy

 

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Ctrl+d's double life

Suppose I have a formula in B1 that I wish to copy into B2:B10. I can select B1:B10 then press Ctrl+d to copy the formula down the selected range. Users generally ignore this shortcut in favour of double-clicking on the fill handle to copy down, but Ctrl+d is useful sometimes particularly when there is no data in surrounding columns to guide to how far the double-click method should copy formulae.

Ctrl+d has another use though. When I use the drawing toolbar to draw objects such as Text Boxes, Rectangles and Ovals onto a worksheet, Ctrl+d makes an instant duplicate of selected shapes. For example, I need five Text Boxes the same size. I draw one Text box and adjust it to the size I want, select it, then press Ctrl+d four times to get four identical copies.

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