Resource

Resolved · Low Priority · Version 2007

Mon 13 Feb 2012, 12:40 Delegate Grant said...

Grant has attended:
Project Intro Intermediate course

Resource

My task is to compile stand alone MS projects for all company products. This will involve taking some existing project plans with resources allocated, but not from a common resource pool, and adding additional departments tasks and resources for complete picture.

I have compiled a common resource pool project but how can I allocate these resources to existing projects that already have resource allocated within the project without doubling up. Do I need to make a note of current resource and then remove and re allocate from the common resource pool?

Is there any benefit of consolidated projects.

Tue 14 Feb 2012, 11:03 Trainer Doug said...

RE: Resource

Hi Grant.

If you are using a common resource pool then resource assignments are taken from the pool, not the individual projects.

To share resources first open your resouce pool then open one of the projects. Then select Tools, Resources Sharing, Share Resources.
Click Use resources from resource pool.
Click the pool takes precedence (if there are conflicts with calendars and resource information).

Then repeat this for every project that uses resources from the pool.

Consolidating projects (using Insert, Project) into a blank project file is useful to get an overview of a project program. You can also see more easily where overallocations arise. Any adjustments you make to assignments or durations update the individual projects. The Resource Pool is read only.

Sugestion: In Resource Usage it helps to insert a field called Project.

I hope that helps answer the questions you asked about resource sharing.

Regards
Doug
Doug Dunn
Best STL

Tue 14 Feb 2012, 14:13 Delegate Grant said...

RE: Resource

I am sorry but I do not believe this has answered by question.

One department has created a stand alone project file with resources embedded inside (not from a common resource pool).

I have to take this same project and add all other departments tasks and resources required. I have created a common company resource pool so I can add to my larger project file (names may vary i.e. William / Will / Bill). I will also be creating project plans in the future which is why I have created the common resource file.

How can I allocate the resources from my common resource pool into the existing small single department project file without duplicating?

Thu 16 Feb 2012, 13:38 Trainer Rodney said...

RE: Resource

Hello Grant,

When working with a resource pool file you need to know that when you choose to share a file that already has resources in it with the pool file, then all resource names that are not in the pool file will be transferred across into the pool file and vice versa. Where you have names that are different these will for obvious reasons be duplicated. If you find you have duplications then you must remove them from the pool file by opening in read/write mode and saving changes.

I hope this resolves your question. If it has, please mark this question as resolved.

If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?

Have a great day.
Regards,

Rodney
Microsoft Office Specialist Trainer

Thu 23 Feb 2012: Automatically marked as resolved.

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Avoid Accidental Constraints

The initial default table is the Entry table. Enter a task name and duration, but do not enter start or finish dates. Form the plan using links, predecessors. Typing dates introduces constraints. To remove these constraints, double click on a task, and on the Advanced page of Task Information set the constraint back to As Soon As Possible (all other options are there too.)

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