microsoft projects courses london - Printing

Hi Fiona

Thanks for your question. There are several things you can do to help keep printing manageable.

From the File menu try Page Setup. From the Page tab you can control the scale of your print-out, perhaps reducing it from 100% (try 96%). Use the preview button to test the output meets your requirements.

Alternatively you can force Project to fit the task list and chart on a print out 1 page wide by one page tall (or any combination of numbers that suits your purpose)

Whilst in the Page Setup dialogue box take a look at the View tab. Here you can control whether blank pages are printed and how many columns should be included in the print-out. One other useful option is the ability to force Project to fit the timescale to the end of the page.

The print dialogue box (File > Print) can also help. For example you can use the print dialogue box to limit the print out to show only tasks that fall within a range of dates, rather than print the entire Gantt chart.

Finally you can adjust your Gantt chart itself. For example you might want to close any summary tasks to hide sub tasks that don't need printing. Filtering is another way to make sure you only print out the information you need (From the Project menu choose Filtered For then either select one of the custom filters or apply autofilters to your tasks.

Hope this helps - let us know if you have any further questions.

Kind regards,

Andrew