microsoft visio london - PDF A DOCUMENT

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Wed 7 Nov 2007, 15:58 Delegate Maria said...

Maria has attended:
Visio Introduction course

PDF A DOCUMENT

How do you PDF a visio document?

Tue 13 Nov 2007, 16:29 Trainer Amanda said...

RE: PDF A DOCUMENT

Hi Maria

Thank you for your question, and apologies for the delay in replying. I hope you have managed to recover from your cold.

If you are using Abode Acrobat to create your PDFs, then you will have Adobe Writer installed on your computer, in which case a button will appear on one of the toolbars in Visio that will allow you to convert the file to a pdf file when you click it.

Otherwise there are other pieces of software that you can download from the internet. Once these are installed they tend to work by going to the File menu, then Print and change the printer name over to the one which is associated with the software and click OK. Then you will be able to save the file as a pdf.

I hope this helps to clarify what you'd need to do.
Amanda

Fri 16 Nov 2007, 14:02 Delegate Maria said...

Contact details of individuals in an organisational chart

Yes, the cold seems to have disappeared. Thanks very much for the advice.

On a seperate note, how can we start adding contact details of individuals in an organisational chart and it is not visible, just when you click on them the information appears.

Maria

Fri 23 Nov 2007, 14:09 Trainer Amanda said...

RE: Contact details of individuals in an organisational chart

Hi Maria

Sorry about the delay in coming back to you on your query about adding contact details to org chart shapes.

So far all I've found is some information on how to add contact details if the information is imported into Visio from an Excel spreadsheet.

I'm assuming if you can have this information attached to a person's shape as a result of importing it, there should be a way of entering it straight into Visio although how I don't know yet. I will keep looking into this, in the meantime here is a link to the information I found:
http://groups.google.co.uk/group/microsoft.public.visio/browse_thread/thread/c11bcca8e2424717/c464841cb1f8d88f?hl=en& ;lnk=st&q=MS+visio+organisation+chart#c464841cb1f8d88f

Amanda

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Visio tip:

Creating an organisation chart in Visio using Excel data

A quick and easy way to create an organisation chart by importing names and titles stored in list format in an Excel spreadsheet into Visio.

1. Select File, New, Organization Chart.

2. Start the Organization Chart Wizard.

3. At the first step of the wizard, select the 'Information that I enter using the wizard' option, and click Next.

4. At the second step of the wizard, select Excel, then type the name of the file.

5. Select Browse to choose the location you wish to save the file to, click Save, and then click Next.

6. Click OK - a Microsoft Office Excel workbook will open with column headings already entered for you.

7. Replace the sample text with the text you wish to appear in your organisation chart. By holding your cursor over each column heading, you should be able to view data entry tips.

8. Save the Excel file, then close Excel.

9. Proceed through the remaining steps in the wizard to create your organization chart from the data you entered into the Excel file.

Visio's organisation chart wizard will also recognise the following file formats (besides .xls):

- Microsoft Exchange Server Directory (Microsoft Exchange e-mail Address Book).

- Tab- or Comma-delimited text (.txt).

- Org Plus (.txt).

- Microsoft Office Access (.mdb) or any other file format for a database created in an Open Database Connectivity (ODBC)-compliant database application.