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IF, EXACT, VLOOKUP, CONDITIONAL FORMATTING????

ResolvedVersion 365
Edited on Tue 1 Apr 2025, 13:18

Rachel has attended:
Excel Intermediate course

IF, EXACT, VLOOKUP, CONDITIONAL FORMATTING????

Hi. I have multiple worksheets all containing lists of email addresses from people that have signed up to webinars (and lots of other data i don't care about)

I want to find duplicates/triplicates across the different sheets.

Lets say I have 3 sheets in total, all of the email addresses are in column D of each sheet and they are varying in numbers in the list.

I want to look across all 3 sheets and find out where there are duplicates or triplicates across them. Then I want it to either flag the duplicates/triplicates in some way. Either a True/False or maybe a count to show whether its 1, 2, 3 times i see the same email across the sheets.

Hope that makes sense

RE: IF, EXACT, VLOOKUP, CONDITIONAL FORMATTING????

Hello Rachel,

Thank you for your question. Here are three methods to find duplicates or triplicates across multiple sheets in Excel:

1. Combine the Data:

Create a new worksheet (let's call it "Combined").
Copy all the email addresses from column D of each of the three sheets and paste them into column A of the "Combined" sheet.

Identify Duplicates/Triplicates:
In the "Combined" sheet, use the following formula in column B to count the occurrences of each email address:

=COUNTIF(A:A, A1)

Drag this formula down to apply it to all rows.
Flag Duplicates/Triplicates:

In column C, you can use a formula to flag whether an email address appears more than once:

=IF(B1>1, "Duplicate", "Unique")

Drag this formula down to apply it to all rows.

2. Filter or Highlight:
You can use Excel's filtering feature to show only the duplicates/triplicates.

3. Use conditional formatting to highlight the duplicates/triplicates:

Select column A.
Go to Home > Conditional Formatting > New Rule.
Choose Use a formula to determine which cells to format.
Enter the formula:

=COUNTIF($A:$A, A1)>1

Choose a formatting style (e.g., fill colour) and click OK.

This will help you identify and flag the duplicates/triplicates across your sheets.

If you need further assistance, feel free to ask!

Kind regards
Marius Barnard
STL

Wed 9 Apr 2025: Automatically marked as resolved.

Excel tip:

Apply Autosum with keyboard shortcut

If you press Alt and = at the same time, it applies autosum.

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