Public Schedule Face-to-Face & Online Instructor-Led Training - View dates & book

delimited data sets excel

Forum home » Delegate support and help forum » Microsoft Excel Training and help » Delimited data sets in Excel

Delimited data sets in Excel

ResolvedVersion 365

Delimited data sets in Excel

Hello,

I currently extract data from our grants system into an Excel spreadsheet which shows all the subjects a reviewer has selected. It extracts all the information into one cell per person, so that it looks something like this:

subject a, subject b, subject c

I'd like to create a pivot table of subjects to identify gaps, but haven't been able to work out an efficient way of doing this. I've tried using the text to columns function using the commas as the delimited but the problem I have is that some subjects have commas within them. For example, Chemistry, applied is one subject but choosing the text to columns option means that chemistry and applied end up in two different cells.

Thank you for your help!

RE: Delimited data sets in Excel

Hi Natasha

You are using the correct tool to split by commas, text functions in formulas can do this but they will still have issues with the unnecessary comma.

If the issue is specific subjects and you can identify the issues, you can clean/fix the data before you run the split.

Example you would use find and replace to change "Chemistry, applied" to Chemistry applied and replace in the entire sheet.

Then when you split you will have the correct data.


Kind regards

Richard


STL - https://www.stl-training.co.uk
98%+ recommend us

London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector

Excel tip:

Paste a web address into the hyperlink address field

If you copy a web address the only way to paste into the address field of the hyperlink box is to use CTRL + V. Right click paste does not work.

View all Excel hints and tips

Connect with us:

0207 987 3777

Call for assistance

Request Callback

We will call you back

Server loaded in 0.1 secs.