Relationships

Resolved · Medium Priority · Version 2003

Wed 25 Feb 2009, 13:25 Delegate Patrick said...

Patrick has attended:
Access Introduction course
Access Intermediate course

Relationships

I am attempting to create an Access database of my Chart of Accounts.

Each record is uniquely identified by two primary keys: Account code and the Business Unit to which it belongs. So, one account code can be in multiple business units.

However, there are many other fields such as whether an account is open or closed, whether it is a balance sheet code, p&l, memo, trading etc.

I wish to be able to design the db in such a way that I can close accounts across a range of business units and create new accounts that will be applied across all business units but I'm struggling to design it efficiently and to determine the relationships between tables.

Sat 28 Feb 2009, 19:22 Trainer Cress said...

RE: Relationships

Hello Patrick
Thank you for your question

I have attached a word document with a simple design based on your info above. I think you need to think about what tables you want and the relationships between them. Hope this helps.

If this resolves your question, please mark it as resolved. If not, please reply with more information.

Kind regards
Cress

Attached files...

Database Design.doc

Mon 9 Mar 2009: Automatically marked as resolved.

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Access tip:

Choosing data types in Access

Not sure which data type to use for your Access fields? Here are some guidelines to help you choose a data type to assign to a field.

- The Text data type can accept up to 255 characters. For information that will be recorded in paragraphs, use Memo.

- Also use Text for numbers that aren't going to be used in calculations, e.g. phone numbers.

- Use the Currency data type for monetary amounts.

- Use Date/Time for dates.

- Most other numbers can use the Number data type, but the Field Size property may have to be altered.

- For fields that have only two alternatives (yes, no) use Yes/No data type. If there is likely to be a third entry option (e.g. maybe or don't know) use Text instead.

View all Access hints and tips