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Text wrap - row hight

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Lisa has attended:
Excel Advanced course

Text wrap - row hight

Hi,

I need to copy long, already written text from Word to Excel which can be printed as normal text without scaling it.

If I select all 40 pages of it and copy it to Excel, some lines are so long in Excel that they end at column BP (so the width of the text line spreads across 7-8 pages). I am trying to wrap the text so that all of it fits until column M, which would be the normal A4 page fit. What I do is:

1. Select all the area (all columns form A to M)
2. Merge cells across
2. Wrap text

As a result, all text after column M disappears. I can see that on the rows where there is text after column M, I can make it appear if I adjust the row hight. However only some rows will need that adjustment, others will not as the text on the is just a little. Therefore I need to make the rows automatically adjust themselves according to how much text they need to fir. I try to do this by "Audio Fit Row Hight" in "Format cells" in the home tab, but it doesn't work.

Does anyone have an idea how to fix it?

Or can anyone suggest a simpler and better way to copy long word written text in Excel that is not allowed to go further than M column in width?

Many thanks,
Lisa

RE: text wrap - row hight

Hi Lisa.

Thank you for the forum question.

I have been trying different options and it doesn't seem to be easy to do what you want. Autofit row hight doesn't work in Excel if you are working with merged cells.

I ended up changing the row hight myself for each row and of course this is not a good solution.

Have you tried to use you print option to scale the text to fit an A4?


Kind regards

Jens Bonde
Microsoft Office Specialist Trainer

Tel: 0207 987 3777
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RE: text wrap - row hight

Hello Lisa,

Thank you for your post. An alternative I would suggest is to embed the Word document into Excel. To do this, you click the Insert tab in Excel. In the Text group, select Object. Select Create from File and browse for the relevant document. Double click this document and click OK.

The Word document is now embedded in Excel. When you double click the embedded document, you can scroll through and read it. In fact, all the Word functions become available. Also, you can resize the outer box of the embedded document to your liking

This is much easier and less fiddly than copying and pasting just the Word text.

I hope this meets your needs.

Kind regards
Marius Barnard
Microsoft Office Trainer

RE: text wrap - row hight

Hi Jens and Marius,

Thanks for both your replies.

Jens - scaling it just shrinks it to 13% as some lines are that long - this makes it unreadable.

Marius - great to discover that function! However in this case it would not do the trick. For one it only inputs the first page, but that is not the only issue.

I assume there is just no friendly way to do this, but just in case, lmaybe if you knew what the aim is something may jump to mind or I can just make peace that it won't work:

I have a 40 page report in Word which includes tables copied to it from Excel. However the figures on those numerous tables are not finalised and they keep changing, and we're talking about hundreds of figures changing several times. So this report needs to be amended constantly as the figures in the excel tables change, and they are changed by many people etc. So I am trying to move that word report to Excel so that the tables can be on the excel grid and linked to the original tables - so that they can update automatically as the source tables are changed. This is why Marius' option does not work.

It all works fine with copying and linking it but it is not printable and it needs to be.

There is no way to have a tavle in word linked to a table in Excel and have the figures update in Word when someone changes them in the Excel table, is there?

Many thanks,
Lisa

RE: text wrap - row hight

Hi Lisa

I just happened upon this forum post and was interested to see how merging cells affects the Autofit function.

Just picking up on your last point, I would suggest that there is a way to achieve this by using Insert > Object within your word document.

From here you can select an existing file and there is a tick-box provided from where you can specify whether you want to "Link to" that object in order that the object will be updated with changes to the original file.

If using this option you would obviously need to ensure that the original filename and location don't change.

I hope this helps.

Kind regards

David Wills

Microsoft Office Specialist Trainer

Tel: 0207 987 3777

Best STL - https://www.stl-training.co.uk

98%+ recommend us

London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector

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