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Forum home » Delegate support and help forum » Microsoft Word Training and help » Styles in Word
Styles in Word
Resolved · High Priority · Version 2010
Thu 8 May 2014, 11:27Delegate Lauren said...
Lauren has attended:
Word Advanced course
Styles in Word
Hello,
I am trying to format a large document using the styles and levels that has been written by different people so in different fonts etc.
I have amended the headings and sub headings with levels and styles however am unsure with what to do with the body text. If I create a style with the chosen font and size, when I apply it deletes any other formatting such as tabs and bullet points. Is there any way around this or do I have to just set the level at body text and then manually highlight and amend the font?
Thank you.
Thu 8 May 2014, 15:58Trainer David said...
RE: Styles in Word
Hi Lauren
Thanks for your question. It is always a bit tricky working on a document which contains a variety of styles created by different users.
Rather than create your own new style for the body text, I suggest that you may wish to try amending the existing style, "Normal".
You may find that the initial documents used this style for their body text. When you make changes to this style it should update all of the text which was created in this style which has not had any additional formatting assigned to it i.e. any bulleted and numbered lists etc.
If it helps, you might find it useful to open the Styles Pane, and use the options to view the styles as in the attached screenshot. You will then be able to view all of the additional styles which have been created based on the original 'Normal' style.
I hope this helps - let me know how you get on.
Kind regards
David Wills
Microsoft Office Specialist Trainer
Tel: 0207 987 3777
Best STL - https://www.stl-training.co.uk
98%+ recommend us
London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector
Attached files...
Style Pane Options.jpgTue 13 May 2014, 12:06Delegate Lauren said...
RE: Styles in Word
Hello David,
Thank you for getting back to me, this doesn't seem to work still though - the text I need to insert and am trying to 'style', even to 'normal', already has bullet points and tabs etc in the text. Is there a setting where I can select to not re format the text as such but just set the style as the font, size, colour? Or would I need to do that manually every time to avoid removing the bullet points?
Thank you,
Lauren
Tue 13 May 2014, 20:44Trainer David said...
RE: Styles in Word
Hi Lauren
Based on your last response, I would suggest that you could try creating a new style with the font formatting that you require and set the Style Type as "Character" (please see attached screenshot).
This style type will affect changes to the text, such as font name, bold, italic, but not formatting that affects paragraph characteristics, such as line spacing, text alignment, bullets and tab stops.
If you then apply this style to the text in question you should find that the existing paragraph formatting is retained.
I hope this helps.
Kind regards
David Wills
Microsoft Office Specialist Trainer
Tel: 0207 987 3777
Best STL - https://www.stl-training.co.uk
98%+ recommend us
London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector
Attached files...
new character style 2.pngWed 21 May 2014, 11:23Delegate Lauren said...
RE: Styles in Word
Hello David,
I have found that when I use the 'Default paragraph font' it actually numbers each paragraph as if they are bullet points. It does keep the current formatting however is there a different 'style based on' that will keep current formatting but not assume any text with bullet points will need extra formatting added to?
I'm working with a very large document and I don't want to have to delete the extra formatting every time as it affects the rest of the document and I then have to go through and check the table of contents has not changed.
Thank you,
Lauren
Wed 21 May 2014, 16:42Trainer David said...
RE: Styles in Word
Hi Lauren
You don't necessarily have to base your new style on the "Default Paragraph Font".
From what you are describing, it sounds as if either:
a) the default paragraph font for the document you are working on has some form of numbering format assigned to it...or
b) perhaps you had some text selected that had some form of numbering when you created the new style?
Could you try creating a new character style again, based on an item of text which has the characteristics you wish to assign, choosing (underlying properties) in the 'Style based on' option.
Kind regards
David Wills
Microsoft Office Specialist Trainer
Tel: 0207 987 3777
Best STL - https://www.stl-training.co.uk
98%+ recommend us
London's leader with UK wide delivery in Microsoft Office training and management training to global brands, FTSE 100, SME's and the public sector
Attached files...
new style.jpg
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