Meg has attended:
Access Intermediate course
Word Styles
Hi,
We have been using a template company wide which was created in Word 2003. However we have been finding that our teams are struggling to use this template as the styles are not locked down, and all sorts of "illegal" styles end up being used. Now we are using Word 2010 we are also finding all sorts of small issues to do with heading numbering and internal document links, which we are putting down to minor 2003-2010 incompatibility issues as we haven't had problems with this before.
Following a Word Intermediate course you ran for us we have decided to rebuild the template in 2010 and lock down the styles to just the ones we need. We have the following questions though:
1. How do you create styles so that they can be applied to just parts of paragraphs or individual characters? We want to lock down our "normal" style so it is always arial font 10 with set spacing, however when we restrict this we loose the ability to make normal text bold, italic, superscript, subscript etc. To get round this we have created styles for each of these, but we can only apply these to entire paragraphs not to individual characters.
2. How do you create a style with text highlighting? When we try it just looks like normal text with no highlighting, even when we make the text look like we want it to and click "update 'xxxx' to match selection"
3. How do you lock the template so that when text from an external source is copied in it is forced to match the "normal" text style (unless the applied text style in the source document exists in the target document already). Your instructor did show us, and we got it to work, but now we can't get it to work again so think we must have missed out a step.
I have the template we have created so far which I can send across to you if that would help.
Thanks
RE: Word Styles
Hi Meg
Thank you for your questions - if it's OK I will answer them in turn. Your first question was:
1. How do you create styles so that they can be applied to just parts of paragraphs or individual characters? We want to lock down our "normal" style so it is always arial font 10 with set spacing, however when we restrict this we loose the ability to make normal text bold, italic, superscript, subscript etc. To get round this we have created styles for each of these, but we can only apply these to entire paragraphs not to individual characters.
The good news is there is a setting you can change in your style that allows it to be applied at the character level, rather than just at the paragraph level. To do this:
Switch to the Home ribbon
Show the styles window by
clicking on the button at the lower corner of the Styles group
or by simultaneously holding down
Alt + Ctrl + Shift + S
From the list of styles find the style you created, Right click on it and choose Modify
In the Style Type drop down (second from the top) switch the type of style from Paragraph to Linked
The Linked style type lets you apply the style to whole paragraphs or to individual characters.
I hope this helps.
I will answer your other questions in separate posts.
Kind regards,
Andrew
Kind regards,
Andrew
RE: Word Styles
Hi Meg
I've taken a look at your second question:
2. How do you create a style with text highlighting? When we try it just looks like normal text with no highlighting, even when we make the text look like we want it to and click "update 'xxxx' to match selection"
and you may find the following works:
Create your style using the Style dialogue box and set its type to linked (so it can be applied to individual letters).
At the bottom of the Modify Style dialogue box click the Format button. From the list choose Border and switch to the Shading tab. From here select the type of shading you wish to apply then OK out of the dialogue box.
You should now be able to highlight words or letters and apply your highlight style.
Let me know how you get on.
Kind regards,
Andrew
Kind regards,
Andrew
RE: Word Styles
Hi Meg,
Thank you for your question.
Can you please send me the document and can you detail the steps you have taken to try and achieve number 3.
Please send the doc to sk@stl-training.co.uk.
Regards
Simon
RE: Word Styles
Hi Meg,
I will have a look at the document today.
Regards
Simon
RE: Word Styles
Hi Meg,
How are you?
I still cannot remember what we did when copying styles. I do believe it may have been the Copy and Paste Special technique and pasting it using the fonts in the Destination file.
So I will mark this question as resolved and if I do have an inspirational idea I will email you.
I am sorry I couldn't have been of more help to you.
Regards
Simon
