Sharing individual outlook calandars

Hi Leonard,


Thank you for your question regarding Outlook.

If possible could you give me a bit more detail?

From what I can gather, what you require is an automated way of having your own individual personal calendar entries (or group schedule calendar entries) automatically inserted into the public calendar "UK Office." is that correct?


Kind Regards,


Nafeesa

Microsoft Office Specialist Trainer

Hi Leonard,

Also if you could let me know what version of Outlook you are using - 2003 or 2007?


Kind Regards,


Nafeesa

Microsoft Office Specialist Trainer

Hi Leonard,

I believe I have an answer to your query.

Essentially, in Outlook there is no built-in mechanism for maintaining a central calendar.

There are a few techniques for keeping your Outlook information on two different machines. However, Microsoft has not released a synchronization utility for Outlook.

To synchronise appointments or other items in an Exchange Server mailbox folder with a group calendar or other public folders, the best method would be as follows:
Every public folder has an e-mail address by default (on the Properties dialog for the folder - right click the folder, choose Add to Personal Address Book), you can simply invite a public folder calendar to a meeting. By accepting the meeting the calendar entry will directly be inserted into the public calendar.

Other than that, Outlook does not provide any built-in mechanism for syncing between Outlook mailboxes and Public folders. There are external tools you can download that may be able to help further but in regards to Outlook's capabilities, this would be the most efficient method.


I hope this resolves your question. If it has, please mark this question as resolved.


If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?



Have a great day.

Regards,


Nafeesa

Microsoft Office Specialist Trainer