Outlook 2007

Hi Patricia

Thank you for your question. I have tried and can't get the meeting to be re-assigned in the way you describe.

One way could be for the Reception account to be invited to all meetings and for this account to invite one of the four rooms. If a meeting had to be moved then Reception could uninvite the room that was no longer available and then invite the room that was required. This would have to be tested to see if it were more or less time consuming than the current method.

If you do go ahead with Exchange hosting room bookings you will more than likely require the Room accounts to accept requests to "attend" the meeting in question. Here is a link to a Microsoft article regarding the Auto accept feature

http://technet.microsoft.com/en-us/library/aa996253 (EXCHG.65).aspx

and a further article discussing auto accept v direct booking
http://msexchangeteam.com/archive/2006/02/22/420275.aspx

Both are for Exchange server 2003. You will find more technical information for later versions of Exchange server at
http://msexchangeteam.com/

Whilst not an immediate answer it does suggest that to move to Exchange handling room bookings via accounts will require some server side set up to make the system work.

Let me know if we can be of further help with this or any other questions you may have.

Kind regards,
Andrew