Embedding visio diagrams

Resolved · Low Priority · Version 2003

Tue 12 Aug 2008, 16:12 Delegate Anthony said...

Anthony has attended:
Visio Introduction course
Excel VBA Intro Intermediate course

Embedding visio diagrams

how do you embed visio diagrams into MS Word documents

Tue 12 Aug 2008, 17:03 Trainer Simon said...

RE: embedding visio diagrams

Hi Tony,

Thank you for your question.

It is the same process as I showed you in PowerPoint.

If you are using the following method you must have the page in the visio file you want to export open. So In Word you would do the following:

Insert Object - Create from File
Click the Link box
Browse for the file
Click OK

Alternatively, in Visio, Edit - Copy Drawing
In Word, Edit - Paste Special - Paste Link for a Visio drawing

I hope this answers your question.

Regards

Simon

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Visio tip:

Creating an organisation chart in Visio using Excel data

A quick and easy way to create an organisation chart by importing names and titles stored in list format in an Excel spreadsheet into Visio.

1. Select File, New, Organization Chart.

2. Start the Organization Chart Wizard.

3. At the first step of the wizard, select the 'Information that I enter using the wizard' option, and click Next.

4. At the second step of the wizard, select Excel, then type the name of the file.

5. Select Browse to choose the location you wish to save the file to, click Save, and then click Next.

6. Click OK - a Microsoft Office Excel workbook will open with column headings already entered for you.

7. Replace the sample text with the text you wish to appear in your organisation chart. By holding your cursor over each column heading, you should be able to view data entry tips.

8. Save the Excel file, then close Excel.

9. Proceed through the remaining steps in the wizard to create your organization chart from the data you entered into the Excel file.

Visio's organisation chart wizard will also recognise the following file formats (besides .xls):

- Microsoft Exchange Server Directory (Microsoft Exchange e-mail Address Book).

- Tab- or Comma-delimited text (.txt).

- Org Plus (.txt).

- Microsoft Office Access (.mdb) or any other file format for a database created in an Open Database Connectivity (ODBC)-compliant database application.