powerpoint advanced - emailing powerpoint files

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powerpoint advanced - Emailing powerpoint files

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Debbie has attended:
PowerPoint Intermediate Advanced course

Emailing powerpoint files

How do I save a powerpoint document so that the end user cannot change it, before I email it to them? is this possible or can they alter once they have saved it on their computer?

RE: emailing powerpoint files

Hi Debbie. There are a couple of ways to do this. The first is to force the user to open only a Read Only version of the PPT file by setting a password to modify in Tools - Options - Security. Certainly from 2002 onwards this is a robust way of protecting the material and won't allow users to modify the material even when they save a new version of their own (earlier versions don't have this protection facility). However, emailing a PDF version of the presentation is also one way of protecting content.

Hope this helps

Anthony

RE: emailing powerpoint files

thanks for that - how do i make a powerpoint document into a pdf?

RE: emailing powerpoint files

Hi Debbie,

I'd agree with Anthony in using the Tools -> Options -> Security tab feature of Powerpoint.

To convert a document to PDF, there are many software tools out there, apart from Adobe Acrobat. Personally I use http://www.pdf995.com which allows you to 'print to file', and the file is a PDF file.

Hope this helps.

Regards, Rich

 

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PowerPoint tip:

Use Format Painter to copy formatting to multiple pieces of text

The format painter tool provides a quick and easy way to copy formatting from one piece of text to another in PowerPoint.

The only problem is that if you click the Format Painter once to turn it on, you can only click and drag over a single piece of text; then the Format Painter turns itself off automatically.

If you want to copy formatting to more than one piece of text, double-click the Format Painter - this way you will be able to copy formatting to multiple pieces of text.

When you have finished using Format Painter, press the Esc key or click on the Format Painter button once to turn it off.

View all PowerPoint hints and tips


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