Importing other speakers presentations into my one overall prese

Resolved · Medium Priority · Version 2007

Wed 11 Aug 2010, 16:52 Delegate Yvonne said...

Yvonne has attended:
PowerPoint Intermediate Advanced course

Importing other speakers presentations into my one overall prese

some speakers give me a presentation but use old version eg 2003 but ours is 2007 and they tell me their formatting has changed and I have 1 minute to fix it, how do I do this?

Thu 12 Aug 2010, 01:59 Trainer Anthony said...

RE: importing other speakers presentations into my one overall p

Hi Yvonne, thanks for your query. I think you are copying pasting the speaker presentations into your presentation. Try this instead.

Click the drop down arrow beneath the New Slide icon and select Reuse Slides. In the panel that appears on the right hand side navigate to the saved speaker presentation. When you've selected it a preview should appear in the pane. Very important this next bit: at the bottom of the panel make sure "Keep Source Formatting" is ticked. Then right click on one of the previewed slides and select Insert All Slides. The whole thing should be imported into your master presentation without a single change.

Hope this helps,

Anthony

Thu 12 Aug 2010, 08:41 Delegate Yvonne said...

RE: importing other speakers presentations into my one overall p

Hi Anthony
Many thanks, I did that and it worked but the speaker referred to some of his work within the slides, implying that it was changed, eg tables or graphs or charts possibly. Regards Yvonne

Fri 13 Aug 2010, 21:07 Trainer Anthony said...

RE: importing other speakers presentations into my one overall p

Hi Yvonne. The speaker may have created a link to an embedded spreadsheet/chart which is not travelling with the main presentation. This isn't a technical fault on your part, you just need to get the speaker to identify what has changed and whether it is changing at your end or theirs. If you want to be double certain nothing is changing, screenshot each slide and paste them into the main presentation as jpgs. Then there'll be no room for changes whatsoever!

Hope this helps,

Anthony

Mon 16 Aug 2010, 09:06 Delegate Yvonne said...

RE: importing other speakers presentations into my one overall p

Yes, thanks very much.

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PowerPoint tip:

Controlling alignment and spacing between shapes in PowerPoint

Instead of trying to align shapes exactly or space shapes an even distance apart from each other by dragging them manually on the screen, use features from the Drawing toolbar to align or space shapes perfectly.

Both the Align and the Distribute features can be found by clicking the 'Draw' button on the Drawing toolbar.

The Align feature allows you to align shapes along the top, bottom, left, right or middle edges or positions.

The Distribute feature will automatically adjust the position of shapes to create an even amount of space between them, either vertically or horizontally.

Before using either of these features, you need to select the shapes you wish to align or distribute on your slide. This can be done by clicking on one shape, holding down the Shift key and continuing to hold Shift down while you click the other shapes you want to select.

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