Powerpoint 2003 -

Resolved · Low Priority · Version 2003

Tue 2 Dec 2008, 14:52 Delegate Nikki said...

Nikki has attended:
PowerPoint Intermediate Advanced course

Powerpoint 2003 -

How do I protect data sources when sending the document to external recipients?

Thu 4 Dec 2008, 15:56 Trainer Amanda said...

RE: Powerpoint 2003 -

Hello Nikki

Thank you for your question and welcome to the forum.

Are you referring to situation where you have linked to another file, e.g. data that is linked to your presentation froman Excel spreadsheet; or something else?

Kind regards
Amanda

Fri 5 Dec 2008, 12:11 Delegate Nikki said...

RE: Powerpoint 2003 -

Thanks Amanda, basically the presentations that we put together contain many charts and tables that are linked to Data on excel spreadsheets that we do not necessarily want the recipient to be able to access. Is there a way we can lock this down at all?

Fri 5 Dec 2008, 14:47 Trainer Amanda said...

RE: Powerpoint 2003 -

Hi Nikki

If you are sending the presentation to a person who does not have access to where the Excel data is stored, they will not be able to see the actual spreadsheets from the PowerPoint presentations.

However what will happen is that when they open the file, they will be given the option of whether to update the links or not. If you want to prevent this message from coming up (as this will cause less confusion potentially for the person opening it) then you can break the links to the Excel spreadsheets before you send the presentation (but then you would need to set up the links again after sending).

To do this, go to Edit - Links in PowerPoint, select each link and click Break Link, then OK to exit the Links dialogue box.

Otherwise you might like to consider making, for example, a PDF document containing the slides.

I hope this helps.
Amanda