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Sort Out Your Addendum From Your Appendix With Word TOC
Sat 25th June 2011
It is crucial, therefore, that Tracey maintains strict control over document versions, revisions, procedure and amendments. When Tracey needs to amend the running order of text in a document, or even the title of a piece of text, it's crucial that she has a reliable way of updating the contents pages, or any bookmarks in these documents. And for Tracey Microsoft Word 2010 is the perfect progam to do this.
Imagine if Tracey had to amend just one title in a 300 page document, but that this piece of text meant that the paragraphs were now running a couple of lines over. The page numbering would be thrown out for every other title in her document. Keeping track of folios and amendments would be a never ending task. With Word 2010, however, it's easy to update any contents page information knowing that the information relating to text and page numbers is updated.
Even if Tracey has to subdivide her document into different sections - for example when she needs to add in addendum or appendices - then she can use the section tool to divide up paragraphs and sections into a sensible flowing format. And if she needs to update the page numbers in any of these parts of her document, the contents pagination will automatically update, too.
To add a table of contents (TOC) for an individual section, you can create a bookmark for that section and specify that bookmark in the TOC field code. To create the tables of contents, simply click where you want to add a section table of contents. Then, on the Insert tab, in the text group, click" Quick Parts", and then click "Field". Under field names, click "TOC". Now click "Field Codes", and then click "Options". In the switches list, click "b", click "Add to Field", and then click "OK".
In the field codes box, type the name of the bookmark for that section. Be sure that a space separates the " b" switch and the bookmark name. Click "OK". If you want to create a table of contents manually, you can type table of contents entries and use tabs to get the dotted lines, or dot leaders, between each entry and its page number.
However, the easiest way to create a table of contents automatically is to use the built-in heading styles. You can also create a table of contents that is based on the custom styles that you have applied. Or you can assign the table of contents levels to individual text entries.
Mark entries by using built-in heading styles. After you mark the entries for your table of contents, you are ready to build it by creating a table of contents from the gallery. Click where you want to insert the table of contents (usually at the beginning of a document). On the references tab, in the table of contents group, click "Table of Contents", and then click the table of contents style that you want. If you want to specify more options - for example, how many heading levels to show - click "Insert Table of Contents" to open the dialog box. You can also create a custom table of contents.
If you need to update the table of contents, for example if you added or removed headings or other table of contents entries in your document, you can quickly update the table of contents. On the references tab, in the table of contents group, click "Update Table". Now click "Update page numbers only or Update entire table. You can also delete a table of contents from the References" tab. To add bookmarks to your document, select the section that you want to create a table of contents for. Then, on the Insert tab, in the Links group, click "Bookmark". In the bookmark name box, type a name for the bookmark.
When it's crucial for you to arrange pages into a specific order and to find a piece of text within a specific section, then Word 2010 really does sort out the appendices from the addendums.
Author is a freelance copywriter. For more information on word training courses in london, please visit https://www.stl-training.co.uk
Original article appears here:
https://www.stl-training.co.uk/article-1771-sort-out-your-addendum-from-your-appendix-with-word-toc.html
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