When doing a presentation it may seem easier to rely on software applications, such as Microsoft PowerPoint, to pull you through. However, one of the important secrets to getting your information across clearly and concisely is to work with the application rather than expect it to fulfil your function as a leader of the talk. PowerPoint is ideally created to be a great accompaniment to you when you are in charge of presentations. Its features and functions can enliven events and bring energy to theories that might otherwise fall on deaf ears.

The application is favoured by teachers around the world for getting the attention of youngsters, while in a business setting it is able to pass on important messages in a professional, hi-tech manner. Thanks to the programme, you are able to add a host of data to your presentations. Rather than flipcharts that contain lines of information and rudimentary diagrams, via PowerPoint you can import video files, images and brightly coloured diagrams that are sure to have all members of the audience staring at the screens.

Although there are many features available to you, it is unwise to include too many as this could lead to information overload and might confuse your audience, while also diluting the point of the talk. Before going ahead and pulling in all the data, such as Excel workbooks and files uploaded from other Microsoft products, there are guidelines that users of the application tend to follow in order to put on successful presentations, with more information on this topic available from courses in the subject.

The background and point of your talk is the first item to consider before you enthusiastically begin utilising the many functions of PowerPoint. It is recommended that you plan a talk that achieves all the objectives of your presentation. You are likely to already know what point you need to get across and choosing the different types of media that will back this up, rather than detract from the point, is imperative.

Likewise, if your talk is attempting to show off new products or systems directed at your audience, you should make sure that the progression of the talk convinces them how important the items or improved methods are. In this sense, the presentation is like a narrative with the point being to highlight the necessity of the product or service you have to offer. A key rule that many people find helpful is to keep your presentation and the tools you use simple.

Of course, you are free to experiment as you wish and some campaigns may benefit from displays that are filled with colour and unconventional looking files. On the whole, those designing pages for talks tend to choose certain themes and stick to them throughout the duration of the presentation, with the majority using colours from company logos, for example. As well as choosing to keep pages streamlined in regards to schemes, those tasked with putting together PowerPoint files tend to make sure that there is a high contrast level between background colour and text, as this ensures it is easier to see and read, which keeps eyes on screens.

In addition, text ought not to be too small or written in long sentences, especially if you are also giving viewers large amounts of information verbally. Talks generally go better if written sentences are shorter and have bullet points that act as your prompt when talking. Charts of data should not be overly packed with information and if necessary more can be added, instead of filling one with lots of figures that may need extra explaining.

Graphics and moving images are a great way to back up your points and keep the interest of the audience. However, too many placed haphazardly around text can give a messy appearance that is best avoided. Once your presentation has been streamlined, it is wise to have a few rehearsals to build your confidence and ensure you and the programme are getting your point across effectively.