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Utilise the web's information banks with Microsoft Excel
Thu 30th July 2009
This comprehensive programme is used throughout workplaces across the globe for many reasons. Some entrepreneurs use the software to see the sales figures generated across companies, some store details of customers and their orders, while other departments may enter employee details into worksheets.
However you utilise MS Excel, you can be sure that upon opening the programme you can quickly begin entering information thanks to the product's easy-to-navigate userface.
The software is designed so that it will appeal to novice and experts users who are looking to create professional documents.
Large amounts of complex data can be entered into workbooks and turned into graphs and tables, which can be useful for meetings in which you want to portray images reflecting your company's figures.
MS Excel also allows you to highlight different aspects of your data that is contained within charts, so if there are areas that you feel need scrutiny, such as sales decreases, you can add shading that will this data to your immediate attention.
However, in addition to using the product to reveal figures generated by your company, the programme also allows you to look online and pull in data from the internet.
For instance if you are giving a presentation regarding the projected growth of your company based on figures in a spreadsheet, you may like to give examples of other businesses that are succeeding in the market place.
Using a web query, you can go online via MS Excel in order to locate the relevant information on the internet. Activating the data button on the programme's ribbon will prompt you to search the web for data you wish to include in a worksheet.
At this point you can then import figures into your workbook and use them as part of your presentation. This function allows you to browse the internet for related data and can ensure that all the necessary information is included in your spreadsheets.
Once you have activated the data button and entered the web address from where you would like to import figures, MS Excel punctuates the internet page with arrows in order to help you pinpoint data that you wish to bring in.
You simply click the arrow nearest the relevant information and this is then uploaded to your workbook. Training courses featuring this function of MS Excel can assist you in carrying out this procedure if you would like to learn more about it.
Another import aspect of this feature is that you can regularly update the imported information so your spreadsheets contain the most recent figures.
For example, you may wish to integrate the latest exchange rates into your workbook for the purposes of a presentation. In this instance, MS Excel can remember websites that you have visited so you can easily return to them for the latest figures.
As well as bringing in information from the internet, the software can also perform searches of your intranet in order to help you find locally-held data.
If you require graphs and tables stored on you intranet for the purposes of placing them on one spreadsheet, this is possible through MS Excel.
The advantage of this function is that once you have assimilated the data it can be analysed using the programme's integrated formulas, which can give spreadsheets a welcome boost.
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