We can change the colour and font themes from this ribbon, as well as set up your page size and orientation.

We can change the template of the publication if we find that the previous template selected doesn’t quite fit our needs.

We would also activate and modify the guidelines from here.

Pages can even be named rearranged or named on this tab. This can make it easier to adjust the layout of a brochure or booklet.

Guides can be activated or deactivated by going to Page Design > Layout group

Guides assist us in placing objects and images onto our page.

We can create custom guidelines by going to Page Design > Layout > Guides and dragging either vertical or horizontal guides onto the page. We can also set them to appear at specific intervals with Ruler Guides, or Grid and Baseline Guides.

Borders and Accents work differently inside Publisher than how they do in Word. In Publisher they work very similarly to inserting shapes onto a document and sending it behind text. Depending on how you wish the document to appear, you could duplicate and arrange the images along the borders of the page or stretch them to fit around the page.

To insert a frame go to Insert > Borders and Accents and select your preferred image.

The Drawing Tools Format context ribbon will activate once you select the border, accent or frame that has been inserted. You will be able to change the Outline colour and width by selecting Shape Outline. You can also add extra effects to the image using Shape Effects.

The image can be duplicated by using Ctrl D and can be resized by using the Height and Width Options or by clicking and dragging on the handles located around the image.

Ctrl & O or Ctrl & F12 will open an existing publication from within Publisher. You can also use File > Open and browse to the location of the file.

To close the file, we can use File > Close. To close the programme, we use the exit button on the top right corner of our screen.

Publisher files are saved by default with a .pub file extension can be saved in pdf, word and image (such as jpeg or png) file types or as an html file for email purposes.

We can use File > Save As and browse to the folder where the publication needs to be saved or F12 will open the Save As dialog box and you can browse to the location where your file needs to be saved.

Use the Drawing Tools (> Format) Ribbon to format shapes.

Text boxes can be drawn manually by using Insert > Draw Text Box or preformatted boxes can be inserted using Insert > Page Parts.

When you have too much text for your text box and not enough space on your page, Publisher identifies this by changing your handles around the text box to red. This also normally has a box with 3 dots on it. Clicking on this icon changes your icon to one that looks like a jug. Clicking on a blank area of another page will create a second text box that the text flows into. You can click on a pre-existing text box, but that box will need to be empty.

The second text box will now an arrow on the left-hand side, which will allow you to switch between all the connected boxes. 

Clicking on the breakout arrows in the Text group will launch the Format Text Box which will allow you to adjust the alignment and margins for the text boxes, as well as include a Continued On or From option inside the text boxes.