5 Quick Ways to get a Response to Emails

Why won’t you answer?

So many time’s we send emails praying to get a quick response. Far too often that one reply necessary to move forward on our work doesn’t materialise. So, what are the secrets to getting that quick response? In this article we will try and shift the power back into your corner. Here are 5 Quick Ways to get a Response to Emails.

Social proof can be a catalyst for action.

We have heard from the rest of your team; we are just waiting for your department to confirm?

It is hard for someone to realise they are holding up a process, or worse, that others are watching them.

5 Quick Ways to get a Response to Emails

Too often we ask for things that are centred on our needs. We forget who we are asking, and how important they feel our needs are.

Take some time and consider who is receiving your plea for help. Do they really care? This can be one of the biggest reasons for someone not responding. The secret is to provide a reason why, try using the word because. ‘Hi John, just really need that final figure from the weekend’s results. Accounts are waiting to move forward.’ Psychologists from Harvard proved that 93% of people will respond when the word ‘because’ is used.

And then there is the implication of a friendship by using their name more than once.

Something that can stir anyone into action is to feel that they are helping a friend. ‘Hi John, need that report pretty urgently. John, if you can get it to me by close of play, I can really get some traction on this deal and help us both out.’ Most people like the idea of a close working relationship, so why not make it so?

The next point is also in the last statement to John. What’s-in-it-for-them.

Most people are focused on their own responsibilities, and few will find favour having requests that mean nothing to them, so try placing the request with a ‘what’s-in-it-for-them’. ‘Hi John, think I can help you save a bucket load of time. John, if you could send over the report today, we will catch the deadline and avoid two months of headaches for you.’ As long as there is accuracy in your statements, all will go well. Remember that trust is the most valuable commodity that you can exchange.

And finally, the opportunity to use that powerful sense of humour you are just busting a valve to show-off – throw in a frog.

John gets an email begging him for his help and you will be so grateful, you will chuck in a pet frog. Humour can be the best medicine, and once the net is cast, can be utilised to further build the relationship. The requests may never end. ‘Where’s my pet frog you promised me a couple of weeks ago?

At the end of the day, some emails are simply not worth responding too, but these 5 quick ways to get a response to emails will help yours get answered, fast.

How to Plan A Presentation

If You Fail To Plan, You Plan To Fail!

How to Plan A Presentation
How to Plan A Presentation
How to plan a presentation

The success or failure of a presentation is determined long before you walk into the venue and try to engage the audience. Let’s consider how you can plan your presentation effectively, making it as relevant, concise and targeted for your audience as possible. They’ll really appreciate your efforts!

If you struggle with planning, it’s really all about the 6 essential planning questions: why, who, what, where, when and how?

If you can answer these in relation to your presentation, you have a plan!
WHY? Let’s start here.

Why are you delivering the presentation – what’s your goal or objective? What are you trying to achieve? You need to know this! Presentations usually have one of two purposes – they’re either informative or persuasive. You’re telling or you’re selling. In fact, you’re always selling. You’re selling you. And if the audience buy you, they’ll buy what you’re saying!

If you’re telling, the aim could be to inform, update, advise, explain, clarify, teach, thank or congratulate the audience members. If you’re selling, the goal is to influence and persuade, to gain their willing buy-in and cooperation for whatever you are selling. This might be a product or service, or a new system or process, or way of thinking.

Make sure you are clear regarding the purpose of your presentation.

It’s time to KYA – know your audience! Another vital part of the planning process.

What would be useful to know about them?

• How many people will you be presenting to? Useful to know for room logistics, and your own nervousness!
• Who are they? Internal or external to the company? Colleagues, customers or suppliers? Levels of knowledge regarding the topic will vary greatly. Don’t tell them what they already know, or don’t need to know!
• Consider age and status within the company – will you use a formal, or quite informal delivery style?
• Have you presented to this audience before, and how did it go? Was it well received? Did you listen to the feedback and act on it?


This question is all about the content of your presentation – what will you cover? You want the content to be relevant and targeted for your audience, so it’s time to use the following equation: why + who = what! You know why you are presenting, and to whom, which will help you to determine what to include. Some presenters focus too much on the ‘what’ question, without considering ‘why’ and ‘who’.

They brainstorm potential content and end up with far too much information, and no idea what to leave out!


This is about venue considerations. Do your homework – what can you find out about the room? Factors include the size, shape and layout, location, accessibility, resources available (projector, flipchart?), lighting, heating and refreshments. Find out what you can prior to presenting – it’s one less thing to worry about!


When are you presenting? The morning is better, because after lunch the audience will find a siesta more appealing than listening to you! Also, in your introduction, let them know about timings and breaks.


Finally, think about how you’re going to deliver the presentation. This includes your delivery style, formal or informal, what you’re going to wear, and any resources needed, for example visual aids, handouts or a microphone.


Some people struggle with planning a presentation, but it really is short-term sacrifice for long-term benefit. For your presentation, make sure you can answer the why, who, what, where, when and how questions. Remember, proper planning and preparation prevents poor presentation performance!