Why won’t you answer?
So many time’s we send emails praying to get a quick response. Far too often that one reply necessary to move forward on our work doesn’t materialise. So, what are the secrets to getting that quick response? In this article we will try and shift the power back into your corner. Here are 5 Quick Ways to get a Response to Emails.
Social proof can be a catalyst for action.
‘We have heard from the rest of your team; we are just waiting for your department to confirm?’
It is hard for someone to realise they are holding up a process, or worse, that others are watching them.
Too often we ask for things that are centred on our needs. We forget who we are asking, and how important they feel our needs are.
Take some time and consider who is receiving your plea for help. Do they really care? This can be one of the biggest reasons for someone not responding. The secret is to provide a reason why, try using the word because. ‘Hi John, just really need that final figure from the weekend’s results. Accounts are waiting to move forward.’ Psychologists from Harvard proved that 93% of people will respond when the word ‘because’ is used.
And then there is the implication of a friendship by using their name more than once.
Something that can stir anyone into action is to feel that they are helping a friend. ‘Hi John, need that report pretty urgently. John, if you can get it to me by close of play, I can really get some traction on this deal and help us both out.’ Most people like the idea of a close working relationship, so why not make it so?
The next point is also in the last statement to John. What’s-in-it-for-them.
Most people are focused on their own responsibilities, and few will find favour having requests that mean nothing to them, so try placing the request with a ‘what’s-in-it-for-them’. ‘Hi John, think I can help you save a bucket load of time. John, if you could send over the report today, we will catch the deadline and avoid two months of headaches for you.’ As long as there is accuracy in your statements, all will go well. Remember that trust is the most valuable commodity that you can exchange.
And finally, the opportunity to use that powerful sense of humour you are just busting a valve to show-off – throw in a frog.
John gets an email begging him for his help and you will be so grateful, you will chuck in a pet frog. Humour can be the best medicine, and once the net is cast, can be utilised to further build the relationship. The requests may never end. ‘Where’s my pet frog you promised me a couple of weeks ago?’
At the end of the day, some emails are simply not worth responding too, but these 5 quick ways to get a response to emails will help yours get answered, fast.