PowerPoint Training

16 Useful Keyboard Shortcuts in PowerPoint

save time in microsoft powerpoint with keyboard shortcutsSome people spend a lot of time working with Microsoft Office, performing the same actions over and over again. Using the mouse is a friendly and easy way to navigate around your presentations, but keyboard shortcuts can really speed up your workflow. Just a couple sprinkled throughout your week can add up to significant time savings. Even if you’re not the kind of person who likes to use keyboard shortcuts in PowerPoint, try some of these out and see how natural they become in a short amount of time.

Editing a Presentation

  • Ctrl + N : Open a new blank presentation
  • Ctrl + M : Insert a new slide
  • Ctrl + D : duplicate an object
  • Ctrl + SHIFT + D :duplicate selected slide
  • Ctrl + F1 : show/hide the ribbon
  • F5 : starts slide show from the first slide
  • SHIFT + F5 : starts slide show from the current slide
  • Ctrl + K : opens hyperlink dialogue box
  • Ctrl + W : close active window
  • Ctrl + Q : close the program
  • F4 : repeats the last action performed
  • F7 : Spell check

When in Slide Show view

  • N = next slide
  • P = Previous slide
  • B = black out the screen
  • W = white out the screen

You’ll be surprised how useful keyboard shortcuts can be once you get used to them.

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By Richard Bailey

I love what I do; I get to work with an outstanding team to help hundreds of people with their challenges. I’ve learnt a lot from the teams I’ve worked with, no matter the size or industry we all have challenges to overcome, difficult customers, creating a budget or keeping a project on track.