Better looking Word documents – lists to tables

Converting a list into a table for a better looking Word document

I make a lot of lists.  They are useful for quick references within a text, and often I used to type a list and spend too much time making it all fit.  This often left the list looking a bit scrappy, almost like it is hanging in the text, with no real place.

A table, however, has a much clearer status!  It looks professional, stands out more, and helps the reader access the key information quickly.

So here is my sample document that needs a bit of help.

List to change to table Word 2010

Excel training Screenshot from Insert menu select convert text to table Word 2010
Screenshot after selecting Insert menu, then convert text to table option. I’m now selecting one column…
Plain table Word 2010
The plain table from the initial conversion. Time for jazzing up.

What I want to do now, is select the list and use the convert to table option.  In Word 2010, I highlight the list, and then go to the Insert menu.  I then select the table button, and from the drop down menu, I chose the convert text to table button.  Fortunately for me, this defaults to the setting that fits.

I can then change the table to fit in with  my document.

So the initial result is a rather plain, but tidy table.

But I’m going to jazz it up using the pre-set styles in the Design tab on the ribbon.  So my table now looks like this…

style applied to simple table Word 2010
The table now has a simple style applied, using the Design tab.

Word Training: Upgrade from Word 2003 to Word 2010

I’ve been using Word 2003 for longer than I care to admit, but after seeing 2010 in action, and being a bit jaded with 2003, I recently upgraded.

It’s still early days, but I love it…no really, I do – it has got a certain something that works for me.

Screen shot of Word 2010
This is what Word 2010 looks like when you open a new blank document. I like the ribbon….

I like the new ribbon which replaces 2003’s file menu.  I really like being able to select styles with a single click.

I didn’t really use the templates in Word 2003.  With Word 2010, I have been enjoying downloading and adjusting  templates from the File menu. It saves me loads of time, and means I can build my skills as I go.

This is one of the Newsletter templates available to download from Microsoft. Someone has worked out all the columns and headings…all I need to do is type…easy peasy

Here is a template, all ready to add to, so I can concentrate on content and not setting up all the headings, and fonts.

I can also then experiment with changes, building up my confidence producing professional looking documents from the start.

To really get the most out of Word 2010, I am using our Word Training Courses.  It is good to familiarise myself with the changes from Word 2003, and I do benefit from someone showing me the capabilities of the program.  I am inspired to do more with Word 2010 compared to 2003, and I think my work will benefit from the professional results.