https://www.stl-training.co.uk/hints-tips-outlook-6.html Software application hints and tips from our Microsoft Qualified trainers en Mon, 20 Apr 2026 21:36:33 GMT Mon, 20 Apr 2026 21:36:33 GMT https://www.stl-training.co.uk/rss-feeds.php When you want to send an image in an email, start by writing your message then click the Insert tab on the Ribbon, next click Screenshot. A box will appear showing you all the current windows you have open on your desktop, choose the one you want then press Enter. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-688 Thu, 27 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-688 If you want Outlook to automatically close the message window after each time you send a reply, click on File, then Options, then Mail, then scroll down to Replies and Forwards and check ''Close original message window when replying or forwarding.'' https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-689 Thu, 27 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-689 If you prefer not to have hundred's of messages pile up in your Deleted Items folder in Outlook 2010, click on the File menu, then Options, then click Advanced, find the Outlook Start and Exit section. Check the box next to Empty Deleted Items folder when exiting Outlook. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-690 Thu, 27 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-690 Here are some basic navigation keyboard shortcuts for Outlook 2010: Switch to Mail = CTRL+1 Switch to Calendar = CTRL+2 Switch to Contacts = CTRL+3 Switch to Next Message = CTRL+PERIOD Switch to Previous Message = CTRL+COMMA https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-691 Thu, 27 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-691 If you want to change the size of the font in Outlook's calendar, a) Select the ''File'' tab in the Ribbon b) Click the ''Options'' button c) Click ''Calendar'' in the left pane d) Under, ''Display Options'' and below ''Date Navigator font,'' click the ''Font'' button and a box will open giving you options to change the font name, style and size etc. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-687 Tue, 25 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-687 a. In Outlook click on the File tab b. Select Options from left hand side c. Choose the Customize Ribbon section d. Click the New Tab button (below the list of tabs on the right hand side of the dialog box) e. Select the New Tab (Custom) and enter a name, by clicking the Rename button (below the list of tabs on the right hand side of the dialog box) f. Select the New Group (Custom) and enter a name, by clicking the Rename button (below the list of tabs on the right hand side of the dialog box) g. Add commands to your tab and group by locating them on the list on the right hand side (remembering that you can change the list using the drop down box at the top of the list of commands) and clicking the Add button between the two panes to add them to your tab and group h. You can rearrange the commands in your group, the groups on any tab or the tabs, using the up and down arrow buttons beside the list of tabs. i. Click OK to apply your changes https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-668 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-668 a. In Outlook, click on the File tab b. Select Options from left hand side c. Click on Advanced d. In the Outlook start and exit section, click on the Browse button and locate the view you want Outlook to display at start up (e.g Unread Mail) e. Select that view and click OK on the Select Folder dialog box f. Click OK on the Outlook Options dialog box to confirm your changes. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-680 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-680 a. This tip applies to Outlook 2000 onwards b. If you use a default signature on your emails, but want to swap your signature on an individual mail message, you can right click anywhere on the signature within that e-mail message and a list of your signatures will appear. Click the one you want to use this time and the whole signature will be replaced with the alternative one you have just chosen. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-681 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-681 a. In Outlook, click on the File tab b. Select Options from left hand side c. Click on Mail d. Click the Signatures button e. In the Signature and Stationary dialog box which appears (check you are on the E-mail Signature tab), click on the New button f. Type a name for the signature in the New Signature box and click OK on that box g. Enter your signature in the Edit signature section (bottom half of the Signature and Stationary dialog box). You can format it using the tools above the box as well as add in pictures and hyperlinks. h. When you’ve finished creating your signature click OK on the Signatures and Stationary box i. Then click OK on the Outlook Options dialog box to confirm your changes. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-682 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-682 a. In Outlook, click on the File tab b. Select Options from left hand side c. Click on Mail d. Click the Signatures button e. On the Email Signature tab in the Signature and Stationary dialog box choose your email account that you wish to set the signature for, from the E-mail account drop down box f. Choose the signature you wish to use on new messages from the New messages drop down box g. If you want to specify a different signature for replies and forwarded messages, choose that one in the replies/forwards drop down box, otherwise choose the same signature there. If you leave it blank then no signature will be added to replies or forwarded emails automatically. h. When you’ve finished modifying your signature settings click OK on the Signatures and Stationary box i. Then click OK on the Outlook Options dialog box to confirm your changes. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-683 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-683 a. Right click on times to the left hand side of your calendar b. From the menu that appears, choose required interval. This setting will apply to all calendars that you use in Outlook. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-684 Sat, 15 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-684 The Quick Access Toolbar is included in virtually every Office product, including Outlook 2010, Word 2010, Excel 2010, and PowerPoint 2010. You will find the Quick Access Toolbar in the top-left side of the window. To begin, click the Customize button (it's the little black arrow at the end of the toolbar). Simply click the commands you want to include. Virtually any command can be added to the Quick Access Toolbar. Click the More Commands option and a new window will open from where you can browse the commands including those not on the ribbon. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-631 Thu, 06 Oct 2011 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-631 Instead of viewing your emails when you first open Outlook, you can change the settings so that your startup view is different. Here's how: 1. Go to Tools - Options - Other. 2. Change the startup folder under General Settings (e.g. to Calendar). 3. Click OK. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-449 Sun, 26 Nov 2006 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-449 If you store all your contacts' details in the Contacts address book and would like to set this as the default address book, do the following: 1. Using the Outlook Shortcut bar, right-click and select Properties, then Outlook Address Book. 2. Ensure that the 'Show this Folder as an Email address book' option is ticked. 3. Go to Tools - Address Book, then proceed to Tools - Options. 4. Under the 'Show this address list first' dropdown list, select Contacts. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-437 Sat, 25 Nov 2006 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-437 Outlook Express is a 'pared-down' version of Outlook that is included with MS Internet Explorer. Outlook is one of the five major applications included in the MS Office suite. It offers many more features to users, which are business-oriented, such as making appointments or meetings. https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-438 Sat, 25 Nov 2006 00:00:00 GMT https://www.stl-training.co.uk/hints-tips-outlook-6.html#tip-438