{"id":819,"date":"2012-10-16T12:07:39","date_gmt":"2012-10-16T12:07:39","guid":{"rendered":"http:\/\/www.microsofttraining.net\/b\/exceltraining\/?p=819"},"modified":"2023-12-30T23:12:48","modified_gmt":"2023-12-30T23:12:48","slug":"using-filters-in-excel","status":"publish","type":"post","link":"https:\/\/www.stl-training.co.uk\/b\/using-filters-in-excel\/","title":{"rendered":"Using filters in Excel"},"content":{"rendered":"

One of our trainers showed me this function when I was trying to find data in a huge worksheet. It is a fantastic function for List Management<\/strong> and saves me lots of time and stressing.<\/p>\n

Here is a simple example to demonstrate how to use filters in Excel.<\/strong><\/p>\n

I have my worksheet with details of budgeted items for a business trip. \u00a0I want to try and identify the one-off items to see if I can reduce those costs.<\/p>\n

Here is my worksheet with details of the items and units. \u00a0I want to filter the results by cost per person.<\/p>\n

\"budget-with-per-unit-excel-training-courses\"<\/a>
Here is my budget worksheet with the full list of items and costs.<\/figcaption><\/figure>\n

I can filter the items by the ones that match my search criteria, by using the the Filter<\/strong> option in the Data tab<\/strong>.<\/p>\n

\"Data-tab-filter-excel-training-courses\"<\/a>
The Data tab has the Filter option ready to go…<\/figcaption><\/figure>\n

To filter my budget, I put my cursor on the heading for per unit<\/em>, and then click on the Filter<\/strong> icon. \u00a0I know the filter has been applied as down arrows appear next to the heading titles.<\/p>\n

\"filter-applied-headings-excel-training-courses\"<\/a>
Filters applied, and to show me that it’s ready to go, here are the little down arrows.<\/figcaption><\/figure>\n

I select the down arrow next to the per unit<\/em>\u00a0heading<\/p>\n

\"filter-options-excel-training-courses\"<\/a>
Filter options available to mix and match<\/figcaption><\/figure>\n

I select the per person<\/em> filter, by removing the tick from\u00a0select all<\/em> and then tick per person<\/em>, and click OK. Here are my results.<\/p>\n

\"filter-per-person-excel-training-course\"<\/a>
The filter results confirm two items.<\/figcaption><\/figure>\n

When I want to see all my items listed again, I click on the down arrow next to heading and select Clear filter from per unit.<\/em><\/p>\n

\"remove-filter-excel-training-courses\"<\/a>
I can return to all my items by removing the filter.<\/figcaption><\/figure>\n

Remember: It is possible to forget you have the filter on, and then have a minor moment of panic when you think you’ve lost data…I think Excel knows this can happen….so look out for the down arrow next to your heading as a reminder. Excel is thoughtful like that!<\/p><\/blockquote>\n

Using filters is included in our Excel Intermediate courses<\/strong> under List Management<\/strong>. For more information on our Excel training courses<\/strong> and the course syllabus, please see https:\/\/www.stl-training.co.uk\/excel-2010-intermediate.php<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

One of our trainers showed me this function when I was trying to find data in a huge worksheet. It is a fantastic function for List Management and saves me lots of time and stressing. Here is a simple example to demonstrate how to use filters in Excel. I have my worksheet with details of […]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[4],"tags":[221,336],"class_list":["post-819","post","type-post","status-publish","format-standard","hentry","category-excel-training","tag-excel-training-courses","tag-list-management"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/819","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/comments?post=819"}],"version-history":[{"count":1,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/819\/revisions"}],"predecessor-version":[{"id":6753,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/819\/revisions\/6753"}],"wp:attachment":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/media?parent=819"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/categories?post=819"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/tags?post=819"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}