{"id":5172,"date":"2020-05-15T12:48:38","date_gmt":"2020-05-15T12:48:38","guid":{"rendered":"https:\/\/www.stl-training.co.uk\/b\/?p=5172"},"modified":"2025-12-30T04:46:50","modified_gmt":"2025-12-30T04:46:50","slug":"improve-time-management-using-easy-microsoft-outlook-tricks","status":"publish","type":"post","link":"https:\/\/www.stl-training.co.uk\/b\/improve-time-management-using-easy-microsoft-outlook-tricks\/","title":{"rendered":"Improve Time Management using easy Microsoft Outlook Tricks"},"content":{"rendered":"

Emails, emails and more emails \u2013 we\u2019re bombarded by them almost constantly! We waste so much effort in Outlook taking time to read, time to organise, time to process and time to action. Efficiency in digital communication is a key module within our middle management training London<\/a>, where we help leaders reclaim their schedules from overflowing inboxes.<\/p>\n

Follow the quick steps below to embrace some of the fantastic features of Microsoft Outlook and learn to manage your email time effectively!<\/p>\n

\"Steps<\/p>\n

Delete or Ignore It<\/h2>\n

If you don\u2019t need it, delete it straight away. If you don\u2019t want to receive emails that are part of the same thread, then Ignore<\/strong> It. This moves future emails of the exact same thread to Deleted Items.<\/p>\n

Do It and then File\/Delete<\/h2>\n

If you can action in a couple of minutes then do it.\u00a0 Set a Quick Step<\/strong> to then move the email to a specified folder via a one click. Alternatively set a Quick Step<\/strong> to Reply & Delete, again via a one click.<\/p>\n

Delegate It<\/h2>\n

If it\u2019s not your area, forward to a colleague. Set a Quick Step<\/strong> that forwards the email to a colleague and then deletes it.<\/p>\n

Defer It<\/h2>\n

If you can\u2019t deal with it quickly, set a Follow Up flag<\/strong> for Today, Tomorrow, This Week etc and then find these quickly via a Search<\/strong> Folder<\/strong>.<\/p>\n

Drag the email to the Tasks component on the navigation pane to create a task out of the email and set start and due dates. Alternatively, Quick Steps<\/strong> to create tasks from emails.<\/p>\n

Create your own Categories<\/strong> and apply to messages which can be found quickly using Search Folders<\/strong>.<\/p>\n

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Top 20 Outlook 2016 Tips and Tricks<\/div><\/div>
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