{"id":4408,"date":"2021-06-07T08:30:09","date_gmt":"2021-06-07T08:30:09","guid":{"rendered":"https:\/\/www.stl-training.co.uk\/b\/?p=4408"},"modified":"2023-12-31T01:51:04","modified_gmt":"2023-12-31T01:51:04","slug":"how-to-plan-a-presentation","status":"publish","type":"post","link":"https:\/\/www.stl-training.co.uk\/b\/how-to-plan-a-presentation\/","title":{"rendered":"How to Plan A Presentation"},"content":{"rendered":"

If You Fail To Plan, You Plan To Fail!<\/h4>\n
\"How
How to Plan A Presentation<\/figcaption><\/figure>\n
How to plan a presentation<\/h5>\n

The success or failure of a presentation<\/a> is determined long before you walk into the venue and try to engage the audience. Let\u2019s consider how you can plan your presentation effectively, making it as relevant, concise and targeted for your audience as possible. They\u2019ll really appreciate your efforts!<\/p>\n

If you struggle with planning, it\u2019s really all about the 6 essential planning questions: why, who, what, where, when and how?<\/p>\n

If you can answer these in relation to your presentation, you have a plan!<\/h6>\n
WHY? Let\u2019s start here.<\/h5>\n

Why are you delivering the presentation \u2013 what\u2019s your goal or objective? What are you trying to achieve? You need to know this! Presentations<\/a> usually have one of two purposes \u2013 they\u2019re either informative or persuasive. You\u2019re telling or you\u2019re selling. In fact, you\u2019re always selling. You\u2019re selling you. And if the audience buy you, they\u2019ll buy what you\u2019re saying!<\/p>\n

If you\u2019re telling, the aim could be to inform, update, advise, explain, clarify, teach, thank or congratulate the audience members. If you\u2019re selling, the goal is to influence and persuade, to gain their willing buy-in and cooperation for whatever you are selling. This might be a product or service, or a new system or process, or way of thinking.<\/p>\n

Make sure you are clear regarding the purpose of your presentation.<\/h6>\n
Who?<\/h5>\n

It\u2019s time to KYA \u2013 know your audience! Another vital part of the planning process.<\/p>\n

What would be useful to know about them?<\/h6>\n

\u2022 How many people will you be presenting to? Useful to know for room logistics, and your own nervousness!
\n\u2022 Who are they? Internal or external to the company? Colleagues, customers or suppliers? Levels of knowledge regarding the topic will vary greatly. Don\u2019t tell them what they already know, or don\u2019t need to know!
\n\u2022 Consider age and status within the company \u2013 will you use a formal, or quite informal delivery style?
\n\u2022 Have you presented to this audience before, and how did it go? Was it well received? Did you listen to the feedback and act on it?<\/p>\n

What?<\/h5>\n

This question is all about the content of your presentation \u2013 what will you cover? You want the content to be relevant and targeted for your audience, so it\u2019s time to use the following equation: why + who = what! You know why you are presenting, and to whom, which will help you to determine what to include. Some presenters focus too much on the \u2018what\u2019 question, without considering \u2018why\u2019 and \u2018who\u2019.<\/p>\n

They brainstorm potential content and end up with far too much information, and no idea what to leave out!<\/p>\n

Where?<\/h5>\n

This is about venue considerations. Do your homework \u2013 what can you find out about the room? Factors include the size, shape and layout, location, accessibility, resources available (projector, flipchart?), lighting, heating and refreshments. Find out what you can prior to presenting \u2013 it\u2019s one less thing to worry about!<\/p>\n

When?<\/h5>\n

When are you presenting? The morning is better, because after lunch the audience will find a siesta more appealing than listening to you! Also, in your introduction, let them know about timings and breaks.<\/p>\n

How?<\/h5>\n

Finally, think about how you\u2019re going to deliver the presentation. This includes your delivery style, formal or informal, what you\u2019re going to wear, and any resources needed, for example visual aids, handouts or a microphone.<\/p>\n

Conclusion<\/h5>\n

Some people struggle with planning a presentation, but it really is short-term sacrifice for long-term benefit. For your presentation, make sure you can answer the why, who, what, where, when and how questions. Remember, proper planning and preparation prevents poor presentation performance!<\/p>\n","protected":false},"excerpt":{"rendered":"

If You Fail To Plan, You Plan To Fail! How to plan a presentation The success or failure of a presentation is determined long before you walk into the venue and try to engage the audience. Let\u2019s consider how you can plan your presentation effectively, making it as relevant, concise and targeted for your audience […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[6,634,633,636],"tags":[],"class_list":["post-4408","post","type-post","status-publish","format-standard","hentry","category-hints-tips","category-management-training","category-professional-development","category-soft-skills"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/4408","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/comments?post=4408"}],"version-history":[{"count":3,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/4408\/revisions"}],"predecessor-version":[{"id":5390,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/4408\/revisions\/5390"}],"wp:attachment":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/media?parent=4408"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/categories?post=4408"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/tags?post=4408"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}