{"id":2883,"date":"2015-08-05T09:31:58","date_gmt":"2015-08-05T09:31:58","guid":{"rendered":"http:\/\/www.microsofttraining.net\/b\/?p=2883"},"modified":"2023-12-30T23:39:08","modified_gmt":"2023-12-30T23:39:08","slug":"whats-new-in-word-2016","status":"publish","type":"post","link":"https:\/\/www.stl-training.co.uk\/b\/whats-new-in-word-2016\/","title":{"rendered":"What&#8217;s new in Word 2016"},"content":{"rendered":"<p><a href=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/word_ILT.jpg\"><img decoding=\"async\" class=\"alignnone wp-image-3036 size-medium\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/word_ILT-300x185.jpg\" alt=\"What's new in Word 2016?\" width=\"300\" height=\"185\" \/><\/a><\/p>\n<p>The 2016\u00a0version of Office is available to <a href=\"https:\/\/products.office.com\/en-us\/office-2016-preview\" target=\"_blank\" rel=\"noopener\">preview<\/a>\u00a0now and this look at what&#8217;s new in Word 2016 focuses on two main features:<\/p>\n<ul>\n<li>Insights<\/li>\n<li>Real-time collaboration<\/li>\n<\/ul>\n<p>Word has been around for many years so much of its functionality is already established.\u00a0New releases of Office tend to focus on expanding Excel&#8217;s repertoire &#8211; but this time the developers have a couple of timely and useful additions to Word&#8217;s abilities.<\/p>\n<p>Before we get to the details the first thing you see when you launch Word 2016 is that like its fellow Office applications it\u00a0has a new\u00a0lick of paint and\u00a0it\u00a0now sports the \u2018Colorful\u2019 theme.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2920 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/1-Colorful-theme.png\" alt=\"Colorful theme\" width=\"468\" height=\"118\" \/><\/p>\n<p>It\u00a0also has\u00a0the\u00a0Tell Me search bar where you can describe the function or feature you need:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2919 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/3-Tell-me.png\" alt=\"Tell me\" width=\"398\" height=\"122\" \/><\/p>\n<p>and Word will offer you the function itself (rather than a help page describing it).<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2926 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/2-tell-me-2.png\" alt=\"Tell me - results\" width=\"351\" height=\"209\" \/><\/p>\n<h2>So what&#8217;s\u00a0new in Word 2016?<\/h2>\n<h3>Insights<\/h3>\n<p>The first new feature is called &#8220;Insights&#8221; and it&#8217;s designed to bring\u00a0you useful information relating to the content you are creating. Say you are\u00a0writing about Sir Tim Berners-Lee and wanted to check when he invented what we know as the internet. Just\u00a0highlight the relevant text, right click the selection and click Smart Lookup.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2916 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/4-insights-right-click.png\" alt=\"Insights - right click\" width=\"637\" height=\"412\" \/><\/p>\n<p>The highlighted text is sent to Bing and &#8216;Quick insights&#8217; results appear in the panel on the right of the editing environment.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2914 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/5-insights-resuls.png\" alt=\"Insights - results\" width=\"664\" height=\"659\" \/><\/p>\n<p>Microsoft points out that what you get is more than search results but small pieces of contextually useful information.<\/p>\n<p>If you like the look of the feature but don&#8217;t feel like installing the Office 2016 preview then head over to Onedrive.com and try the online version of Word as Insights are live there already. <strong>PowerPoint 2016<\/strong> also gets this feature.<\/p>\n<h3>Real-time collaboration<\/h3>\n<p>This is another online feature that is making the trip to the desktop. Inviting others to join you while you edit a document is surprisingly easy so long as you are using Office 365 or have set up a personal account at www.onedrive.com<\/p>\n<p>Clicking on the Share button on the right side of every ribbon will ask you to sign in to OneDrive (if you are not already signed in). If the document is not yet saved you will be prompted to save it to the Cloud so it can be shared. Finally Word will ask how you would like to share the file:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2917 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/6-share.png\" alt=\"Share\" width=\"249\" height=\"142\" \/><\/p>\n<p>You can share by directly inviting collaborators in the form itself or if you want a bit more flexibility\u00a0you can create a link that you can\u00a0share with your fellow authors\u00a0(even if they do not have a OneDrive account.)<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2915 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/7-share.png\" alt=\"Share - choices\" width=\"326\" height=\"560\" \/><\/p>\n<p>Choosing to &#8220;Get a sharing link&#8221; offers a further choice. Do you want recipients of the link to be able to edit or only view the file?<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2921 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/8-link-edit-choices.png\" alt=\"Link - edit choices\" width=\"327\" height=\"556\" \/><\/p>\n<p>If you allow others to edit your document in real time and they do so whilst you are editing the file in Word\u00a0you will see a marker beside paragraphs\u00a0that other people are editing . These marked paragraphs are locked until you click Save. Saving the document also refreshes your view and new edits are highlighted in green\u00a0to make them easy to spot. The text then is unlocked for you to edit.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-2923 size-full\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/10-green-highlight-shows-edit.png\" alt=\"Green highlight shows recent collaborator changes\" width=\"697\" height=\"368\" \/><\/p>\n<p>The same is true for online editors. As you edit text\u00a0on your cope of Word\u00a0the web editors\u00a0will see an icon and marker indicating that paragraph is temporarily locked to them\u00a0while your edits are being made.<\/p>\n<p>You can even turn on\u00a0Tracked Changes to keep a record\u00a0of all the changes made by your collaborators.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-2930\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/06\/track-changes.png\" alt=\"Track changes\" width=\"717\" height=\"153\" \/><\/p>\n<h2>Still in preview<\/h2>\n<p>As of writing Office 2016 is still in preview &#8211; so this process may well change between now and the release of the finished product.<\/p>\n<p><a href=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/07\/Slide8.png\"><img decoding=\"async\" class=\"alignnone size-large wp-image-3013\" src=\"https:\/\/www.stl-training.co.uk\/b\/wp-content\/uploads\/2015\/07\/Slide8-1024x576.png\" alt=\"Microsoft Word training courses\" width=\"625\" height=\"352\" \/><\/a><\/p>\n<p>For more useful tips, check out our range of <a href=\"\/syl\/136\/office-365-end-user-training-course.html\">Office 365 training London<\/a>\u00a0<span data-sheets-value=\"{&quot;1&quot;:2,&quot;2&quot;:&quot;office 365 training london&quot;}\" data-sheets-userformat=\"{&quot;2&quot;:14851,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:[null,2,16777215],&quot;12&quot;:0,&quot;14&quot;:[null,2,6121321],&quot;15&quot;:&quot;Lato, \\&quot;Helvetica Neue\\&quot;, Helvetica, Arial, sans-serif&quot;,&quot;16&quot;:11}\">courses.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The 2016\u00a0version of Office is available to preview\u00a0now and this look at what&#8217;s new in Word 2016 focuses on two main features: Insights Real-time collaboration Word has been around for many years so much of its functionality is already established.\u00a0New releases of Office tend to focus on expanding Excel&#8217;s repertoire &#8211; but this time the [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[6,22],"tags":[],"class_list":["post-2883","post","type-post","status-publish","format-standard","hentry","category-hints-tips","category-word-training"],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/2883","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/comments?post=2883"}],"version-history":[{"count":2,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/2883\/revisions"}],"predecessor-version":[{"id":3731,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/posts\/2883\/revisions\/3731"}],"wp:attachment":[{"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/media?parent=2883"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/categories?post=2883"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.stl-training.co.uk\/b\/wp-json\/wp\/v2\/tags?post=2883"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}