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Why Your Business Must Switch From Windows XP

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Microsoft’s marketing campaign

Released on August 24th, 2001, Windows XP is widely regarded as Microsoft’s most successful OS, boasting over 400 million active users at its peak in January 2006. Now almost 12 years old, Microsoft have decided to cease support for Windows XP effective April 8th, 2014.

Continued use of the OS after this date runs the risk of being vulnerable to targeted hacking and eventually incompatibility with newer systems.

So what does the future hold for your business post-Windows XP and what is your best option for continuing a relationship with Windows?

A Future Without Windows XP

Recent changes to the Office suite have been highlighted as major contributing factors to the cessation of support for XP compatible systems. Both Office 365 and Office 2013 are both incompatible with Windows XP, leading many businesses to have already made the switch to newer systems including Windows 7 & 8.

Until recently, Windows XP was the most popular Windows OS, being overtaken in August 2012 by Windows 7. This just goes to show how popular Windows XP was and still is among businesses across the globe.

Named XP as a shortened version of the word eXPerience, Microsoft were keen to emphasise the gains that users were to benefit from with the new Windows. This user experience was clearly more favourable than its successor, Vista. In fact, scores of businesses reverted their upgrades from Vista back to XP, citing slower start up and processing speeds.

With support for XP due to cease early next year, many will be questioning why and what’s next. XP users are set to experience some minor compatibility issues when upgrading, for example a number of browser applications written for IE6 won’t migrate over to Windows 7 and IE8. But the benefits that the upgrade will bring should help your business run faster and smoother.

Windows 7 or Windows 8?

Upgrading to either Windows 7 or 8 is relatively straightforward, though the look and feel is certainly much different to that of XP, especially the latter.

Most businesses will likely upgrade to Windows 7. As we mentioned earlier, it’s now the most popular operating system in the World, holding 44% of the market share. Windows 8, the most recent update holds a mere 5.1%, though it’s important to remember that most IT departments will update their systems every 2-3 years and not necessarily as soon as a new OS is released. Windows 8 was released for business in August 2012.

OS Share

Choosing to run Windows 7 will bring with it a number of advantages. Speed and functionality are at the forefront of the benefits. Faster than both XP and Vista, the OS will see a much improved battery life for your portable devices.

Windows 8 on the other hand has been criticised since its launch late last year. Designed with mobile in mind, the OS is optimised for touchscreen technology. Unfortunately for Microsoft, their flagship touchscreen device, the Surface Tablet has seen less than desirable sales and many have questioned the user interface of the desktop system calling it confusing and a far cry from traditional Microsoft OSes.

Both Windows 7 & 8 work seamlessly with Office 365 and Office 2013 as you would expect. This is a major selling point for your company needing to upgrade too. Enjoy complete compatibility with Office Web Applications, SkyDrive and regular updates to your Office suite. Check out our blog on the benefits of Office 365.

Office web apps allow your business to work collaboratively from any location. No longer are your employees restricted to the one PC in the office, now they are free to roam on a number of wireless devices. It’s clear to see where Microsoft is headed with Windows 8 and they’re almost there.

Office 365 could also save your business money in the long term, allowing you to pay only for the subscriptions that you need. You’ll enjoy updates for Office favourites as and when they happen and not just when you purchase a new suite of the box. Here’s 36.5 reasons to join Office 365.

Don’t Lose Touch

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Windows 8 on a variety of devices

Bringing business into the here and now, Microsoft is embracing touch technology in much the same way that many businesses across the globe are too. Company websites need to be compatible with tablets and smartphones and employees aren’t just working out of one location either. Working with Windows 7 or 8 will be a smarter and more efficient way to get things done and is a step towards realising that we’re living in a mobile World.

Compatible with Office 365 & Web Apps, your employees can benefit from their Office suite across five devices. This means that if that Excel document needs updating when an employee is en route to a meeting, they are able to pull out their smartphone and make the changes on Office 365 for iPhone / iPad or Windows Phone.

In Summary

  • Windows XP will be unsupported from April 2014
  • After this time, Microsoft will no longer provide security updates
  • Windows XP also does not support the latest version of Office, 2013
  • Your upgrade choices are the established Windows 7, or the poorly received Windows 8

If your business needs help with its Windows migration and rollout, Best STL are here to offer expert training and advice to help make the move as smooth as possible. Please get in touch, or find out more on how we can assist with company-wide rollouts. We’ve previously supported large companies while they upgrade Windows and Office simultaneously, including a global pharmaceutical group and a large publishing brand. There are many options to consider to assist your users during a system migration, so talk to an experienced training provider who has been there before.

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Pull Data, Not Teeth – The PivotTable Edition

In life as in business, we always strive to find the easiest ways of getting things done. Sometimes, however, the simplest methods involve cutting corners, obtaining short-term results but long-term headaches.

One of a long line of Excel features, the PivotTable is the best way to break your information down into more manageable chunks. In this post we’ll outline simple uses for the PivotTable along with a few tips to help you get the most out of your data.

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This data was converted into the PivotTable in 7 clicks

Uses for PivotTables

Anyone with a need to break down large data sets will find a use for the PivotTable. Sales managers, IT professionals, financiers and even marketers can save time and the get most from their information with this popular Excel feature.

A fantastic tool for summarising your data, the PivotTable has the ability to find hidden trends or relationships between data. Ok, so they’re not really hidden, but they may as well be surrounded by all that information. Sales managers rejoice: these complex tables can outline sales performance of team members over specified time periods, even down to products sold and of course much more.

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We empathise that the PivotTable has an off-putting name, but in truth, they are really easy to create and don’t even require a single formula to be written. To get started, just click any cell on your Spreadsheet and select PivotTable in the top navigation bar. Follow the prompts, tick a few boxes and complex tables will be created in front of your eyes.

As we touched on earlier, data can be easily transported, helping you to recognise trends within trends and look at your data more laterally. Again, for sales managers, one minute you’ll be able to see which team member has sold more coal to Newcastle in the past month, then you’ll be able to switch a few variables and see the trend of all products sold to Newcastle over the past few months.

Time saved is one of the major selling points for the PivotTable. These easy to create, complex tables become a powerhouse reference point for your every analysis requirements. From these tables, you’ll be able to create graphs and charts to better visualise your information. Ideal for presenting to colleagues and clients, you’ll look like a pro with just a few clicks of your mouse.

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PivotTable Tips

One benefit of grouping your data is that you can extract a subset of the grouped data onto a new worksheet. It’s really easy to do this too, just locate the group and double click in the total cell containing the data you’re interested in. Then all of the data that contributed to that total will be extracted onto a new worksheet.

Replace blanks cells with zeroes. When the PivotTable doesn’t have data for part of a row, you’ll get blank cells. It’s easy to get around this by right clicking any cell in the PivotTable and choosing options. In the layout and format tab in the format section, type 0 next to the field labelled “for empty cells show“.

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Automatic updates mean that as soon as you change data in your original Spreadsheet, all you need to do is hit the refresh button and your PivotTable data will be bought up to date. Saving you time having to create a new table each time, Excel intuitively recalculates your figures. The larger the company or those with collaborative documents, the more useful this feature becomes. Imagine how many new PivotTables would need to be created if sales figures were updated daily.

Excel has some pretty good table styles and customisation options that help your data stand out and make it clearer to digest, not to mention brightening up your Spreadsheet. Change the colour and layout of your table using pre-set templates found in the top navigation bar.

Change the PivotTable summary function by right clicking inside the table and selecting “summarise data by” option. This allows you to look at the same data at a different angle. Quickly creating dynamic tables allows you to find those trends and even summarise them with a chart or graph for better reporting.

Sort your data by timescales quickly. Right click a date in the row field to group by months, years or quarters. Again this is a useful feature for measuring sales revenue and data change over time.

By employing these hints and tips, you’ll be able to save time and effort in reporting. What’s your favourite tip for helping you get the most out of your PivotTable?

Want to become an Excel expert? Attend one of Best STL’s training courses available London and UK wide.